Office & Hospitality Coordinator
Office & Hospitality Coordinator
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Job Description
MANAGE OFFICE OPERATIONS
Act as first responder to general inquiries
Warmly greet and direct guests visitors clients and solicitors in the proper direction
Receive sort and distribute mail packages and courier and food deliveries
Assist employees with outgoing mail & shipping needs
Answer questions regarding general office operations from employees
Complete various building operations projects as assigned
Troubleshoot A/V IT printer/copier problems and arrange repairs of office equipment
Maintain knowledge of how all systems function
Set up printer and IT service calls when necessary refilling/replacing toner and paper on a frequent basis
Ensure office entry/foyer area and all shared space is a premium representation of the Red Bull brand & experience
Responsible for streaming relevant Red Bull content in office via TVs
Support other regional offices virtually as needed
MANAGE DAILY OFFICE ACTIVITIES
Manage and maintain office supply inventory including managing product inventory and maintaining spreadsheets
Order and restock pantry coffee/snacks/supplies and Red Bull coolers first thing each morning and as needed throughout the day
Manage all outside vendors who do business or have work contracts for the assigned office(s) (i.e. cleaning and repair services alarm systems coffee vendors etc.)
Assist with new office employee onboarding including key fob alarm and access codes parking locker assignment guidelines ways of working etc.
Order and stock supplies on a bi-weekly basis including office supplies printer/fax/copier toner mailing supplies kitchen supplies stationery snacks and fruit coffee refill water refill and Red Bull product when necessary
Manage conference rooms providing technical support and acting as a liaison to meeting hosts helping to adjust/accommodate meetings as needed
Meeting contact and on-site support for internal guests
Manage general vehicle fleet issues at the office including car pick up/transfer from office
Act as the point of contact for property management for building repairs heating/AC issues trash/recycling parking lot etc.
Serve as first point of contact to HQ IT team for all office IT related matters
Facilities
ON PREMISE HOSPITALITY
Work with EAs DLs and other internal stakeholders to proactively plan upcoming visits from internal and global requests
Work with partner hotels on competitive room rates while facilitating group bookings
Work with partner accounts to leverage group dinners and events for new distribution and incremental execution
Cross collaborate with Director Musketeer; ROPMs; and Field Sales Team to expand and leverage all hospitality spends and bookings to gain new distribution and execution
Manage agenda attendance special request & budgets for key events
Coordinate and monitor on site implementation to ensure premium hospitality experience for all guests
Identify & source best hosting opportunities for various moments and guests
Build relationships with partner hotels and accounts and enable Red Bull availability & execution
As directed by local On Premise leadership build relationships with key stakeholders at all accounts: GMs VIP hosts bar staff booking agents etc.
GENERAL HOUSEKEEPING
Maintain any reception and office common areas restrooms printing stations storage rooms kitchen bar and conference rooms
Coordinate cleanup for events and meetings with relevant admins and meeting hosts
Address janitorial concerns with cleaning company
Office first responder and primary contact for alarm company
Maintain employee alarm code list & employee office access
Handle office vendor payments and citations
Communicate with Finance regarding city regulations (i.e. business licenses etc.)
Handle requests for furniture repair and/or replacement helping to orchestrate moves if needed
Maintain an organized open office workstations & troubleshoot/resolve technical issues
Maintain and update Office Coordinator guidelines
Qualifications :
Bachelors degree a plus
2-3 years of experience in office management event planning and/or administration
Experience performing administrative and clerical tasks
Understanding of the On Premise landscape
Ability to work independently and in a proactive manner
Highly organized and able to multi-task in a fast-paced environment
Knowledge of office management procedures A/V equipment and basic technology
General experience managing budgets and creating budget trackers
Microsoft Word Excel PowerPoint and Outlook experience
Exemplary communication skills (written and verbal)
Ability to manage multiple projects simultaneously
Ability to work with multiple leaders and personality types
Ability to brainstorm coordinate and execute social engagements and events
Fluent in English additional language skills a plus
0-5% travel
Additional Information :
This position is open to U.S. citizens U.S. permanent residents or individuals who are currently authorized to work in the United States on a valid visa.
The base salary range for this position is $42400 - $63600 cash incentives. Actual salary offers may vary based on work experience. The base pay range is subject to change and may be modified.
Our current Benefits include:
Comprehensive Medical Dental and Vision Plans 401k Match Family Leave PTO & Paid Holiday Schedule Pet Legal and Life Insurance Tuition Reimbursement (Benefits listed may vary depending on the nature of your employment and/or work location)
Red Bull North America Inc. is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability veteran status age or any other classification protected by Federal state or local law.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
