DOCUMENTATION AND PORT CLERK

JOB TITLE: DOCUMENTATION AND PORT CLERK

About This Job:

Q-Sourcing Limited trading as Q-Sourcing Servtec is a man power management solutions firm operating in the East African Region in the countries of Uganda Kenya Tanzania Rwanda and South Sudan.

On behalf of our client we are looking for a competent skilled and experienced Documentation and Port Clerk to work in Nairobi Kenya

Job Summary:

Effectively and efficiently coordinate all Import and Export shipments Customs clearance and handling at various customs clearance points including JKIA (Jomo Kenyatta International Airport) ICD (Inland Container Depot) Container Freight Stations Border points etc. Professionally support the logistics functions in compliance with clients customs and all regulatory authorities requirements.

DUTIES & RESPONSIBILITIES:

Regulatory Compliance:

Compliance with Customs and local authorities requirements for imports/exports handling of shipments including but not limited to:

Ensuring 100% compliance of shipment documents as per regulatory requirements.

Follow up on processing of customs entries and ensuring close follow up until they are released.

Proper Handling and accountability of all import and export documents.

Generate clearance documents for customs clearance

Quality Assurance

Work jointly with the team to implement exports / imports SOPs

Maintain exports/ imports records

Maintain allocated documents as per approved Import / Export SOP

Operations Management

Collect documents from all handling sheds at the ports (JKIA and ICD)

Capture IDFs Imports and Exports entries in customs system

Follow up of customs approval and releases of Imports and Export entries

Manage parcels documents and letters as per delivery instructions ensuring signatures are obtained as per receipts and deliveries effected.

Dispatch all internal and external imports and exports documentation within scheduled timelines

Engage with inspection authorities to ensure timely inspection

Proper handling and accountability of all shipment documents.

Liaise with all regulatory authorities at the ports (JKIA and ICD) to ensure expedited shipment clearance and release.

Communicate to Imperial shipment collection form airport upon release by customs.

Participate in the implementation of departmental and site EMS objectives

KNOWLEDGE SKILLS AND EXPERIENCE:

A Certification in either Customs Administration freight forwarding business management clearing & forwarding

East Africa Customs Freight Forwarding Practicing Certificate (EACFFPC) is an added advantage

Clearing and forwarding working experience Minimum 2 years

Analytical skills attention to detail

Excellent Communication skills

Decision making problem-solving creativity

Analytical skills attention to detail

Ability to work in a team environment

Ability to work independently with minimal supervision

Interested and qualified applicants should submit their applications through the link below.

Note:

Only shortlisted applicants will be contacted.

Q-SOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION.

Requirements

A Certification in either Customs Administration freight forwarding business management clearing & forwarding

East Africa Customs Freight Forwarding Practicing Certificate (EACFFPC) is an added advantage

Clearing and forwarding working experience Minimum 2 years

Analytical skills attention to detail

Excellent Communication skills

Decision making problem-solving creativity

Analytical skills attention to detail

Ability to work in a team environment

Ability to work independently with minimal supervision