Marketing Admin
Marketing Admin
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Job Description
MOVE Your Business is proud to represent Geraci LLP an American-based law firm focused exclusively on representing private lenders. Geraci provides comprehensive legal services to private lenders throughout the United States including customized loan documentation regulatory compliance and risk mitigation. Their mission is to support private lending professionals with practical forward-thinking legal solutions that enable confident decision-making and sustained growth.
On behalf of Geraci LLP we are seeking a highly organized and detail-oriented Marketing Administrator to join our team. This dual-role position will provide dedicated executive support to the Chief Marketing Officer (CMO) while assisting the broader marketing department with administrative and operational tasks.
The ideal candidate is a proactive problem-solver with a strong foundation in administrative best practices and a working knowledge of marketing operations. This role is key to ensuring the smooth and efficient functioning of both the CMOs office and the marketing team.
Benefits:
Competitive salary
Strong support system
Salary increase starting in your first year of employment (based on performance)
Health benefit ($30/month)
No computer activity monitoring
Training materials for upskilling provided
Paid holiday leaves (depending on the holidays that the client observes)
Paid sick leaves (sick leave convertible to cash if perfect attendance)
Paid planned leaves
Internet Allowance ($25/month)
Key Responsibilities
Executive Support to the CMO
Manage and maintain the CMOs calendar including scheduling meetings appointments and travel arrangements.
Serve as the primary point of contact for internal and external communications on behalf of the CMO.
Prepare organize and proofread documents presentations and reports.
Provide personal administrative support as needed to enhance the CMOs productivity.
Handle ad hoc executive tasks and projects to support the CMOs efficiency.
Marketing Operations Support
Perform accurate data entry and maintain records within marketing platforms and databases.
Assist with booking travel and creating itineraries for the marketing team.
Handle day-to-day administrative tasks including invoice filing expense reporting and data retrieval.
Order and manage office supplies for the department.
Support the coordination and logistics of marketing campaigns events and initiatives.
Assist with ad hoc marketing operations and cross-functional projects.
Team & Communication Coordination
Coordinate and schedule team meetings ensuring agendas resources and materials are prepared.
Facilitate internal communication between the CMO marketing staff and other departments.
Ensure smooth information flow and timely follow-ups on pending items..
Requirements
Minimum of 3 years in administrative roles ideally supporting marketing or senior executives.
Proficiency in Microsoft Office Suite (Excel expertise strongly preferred).
Familiarity with platforms such as HubSpot (for tracking) and Canva (for basic administrative use not design).
Excellent organizational skills attention to detail and ability to multitask effectively in a fast-paced environment.
Strong interpersonal and written communication skills.
Proactive resourceful and dependable with flexibility to manage ad hoc requests and shifting priorities.
Working Hours:
Full Time (40 hours per week)
Monday through Friday 8 AM - 5 PM Pacific Time
About Us:
MOVE Your Business is an outsourcing company based in Southern California dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful long-term opportunities for our team members. As a fast-growing player in the outsourcing space were committed to building partnerships that drive success and to fostering a supportive inclusive environment where our people can thrive and grow with us.
Employment Type
Full Time
