Programming Board Executive Assistant

Job Title: Programming Board - Executive Assistant

Classification:Student Employee (non-exempt)

Name and Address of Employer:St. Olaf College 1520 St. Olaf Ave Northfield MN 55057

Department Name: Programming Board (PB)

Unit Number (5 digits): 15204

Length of Position:See Employment Authorization

Contact Person/Supervisor:Assistant Director of Student Activities for Programmatic Initiatives

Pay Rate (Check One) Standard Hourly RateX Supervisory/Special Skills Hourly Rate

Description of the Position: (Purpose of the Position):

The Executive Assistant is responsible for managing the logistics of the Programming Board to ensure its efficiency and efficacy as an organization.

Transferable Skills:

• Organizational Management
• Strategic Planning
• Internal and External Communication
• Time Management

Duties and Responsibilities:

• Attend and record minutes at all Programming Board and Programming Board Executive Board meetings.
• Distribute meeting minutes a maximum of 48 hours after each meeting.
• Send out weekly meeting reminders via email.
• Maintain the Programming Board Google Drive and Google Calendar including oversight of the organization of Programming Board materials including programming details event photos and marketing materials.
• Oversee the Programming Board Presence page to ensure that organization information and other relevant information is up-to-date.
• Maintain an updated version of the Programming Board bylaws.
• Assist the Programming Board Co-Directors with administrative tasks as necessary.
• Meet weekly with the Assistant Director of Student Activities.
• Meet biweekly with both Co-Directors of the Programming Board.
• Maintain two weekly office hours in the Office of Student Activities.
• Assist with the training of the incoming Executive Assistant in collaboration with the incoming Programming Board Co-Directors.
• Assist with Office of Student Activities initiatives including but not limited to trainings programming reports Presence data review financial reports etc.
• Manage and oversee all digital platforms and social media accounts associated with the Programming Board.
• Manage the Programming Boards web presence on Oleville and Presence.
• Identify marketing priorities and develop PR campaigns (using web special events etc.) to advertise events and initiatives of the Programming Board.
• Work alongside Creative Coordinator to distribute content.

Qualifications: (Education/Experience/Skills)

• Ability to meet deadlines
• Competent communication and collaboration skills
• Strong leadership and team working abilities
• Strong communication skills and writing abilities

This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College with or without prior notice.

Experience on the Programming Board is required for this position.