Office Secretary - Ruth Clark Elementary
Office Secretary - Ruth Clark Elementary
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Job Description
USD 261 EDUCATIONAL SUPPORT STAFF POSITION DESCRIPTION
POSITION TITLE: ELEMENTARY SCHOOL SECRETARY
SUPERVISOR: Principal
PAYMENT RATE: According to Educational Support Staff Salary Schedule
QUALIFICATIONS:
1. High School diploma or equivalent.
2. Computer skills.
3. Working knowledge of office equipment.
4. Telephone skills.
5. Demonstrate ability to manage regular office routines.
6. Maintain current TB testing as required by Health Department regulations (after employment offer is made).
ESSENTIAL FUNCTIONS:
1. Maintain and update Crisis Plan Notebook and Staff Handbook to keep current for each school year.
2. Keep records and disseminate information regarding student fees and provide information to the District Business Department for the purpose of accountability for each school.
3. Maintain student cumulative records to monitor student progress.
4. Compose read file record and route incoming mail and/or messages for the purpose of effective communication within the building.
5. Prepare outgoing mail notices and bulletins for the purpose of maintaining communications within the community.
6. Assist with preparation of student handbook for the purpose of maintaining current information for the school year.
7. Provide office and clerical support to the principal and staff to ensure the smooth operation within the elementary office.
8. Greet visitors ascertains nature of business and directs visitors to appropriate location in order to provide appropriate public relations.
9. Compile data and prepare statistical reports in order to provide accurate information for each school.
10. Maintain payroll records of teachers attendance and process time cards for educational support staff for the purpose of payroll continuity.
11. Maintain school activity calendar and processes facility use requests for the purpose of maintaining accountability of building use.
12. Maintain school inventory; manage requisitions; monitor supplies; issue requests for equipment maintenance for the purpose of maintaining accountability of supply usage within the school.
13. Maintain a high level of confidentiality regarding student and staff information in order to remain in compliance with legal requirements and to maintain a professional work environment.
14. Perform other duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
PHYSICAL REQUIREMENTS/ENVIRONMENTAL CONDITIONS: Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-pace high-intensive work environment.
TERMS OF EMPLOYMENT:
At will
PERFORMANCE REVIEW:
Performance effectiveness evaluated in accordance with Kansas Statutes and Board of Education Policy.
APPROVED: 07/21/2008
Employment Type
Full-Time
