Assistant Manager, Research Administration [LKCMedicine]
Assistant Manager, Research Administration [LKCMedicine]
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Job Description
The Lee Kong Chian School of Medicine (LKCMedicine) trains doctors who put patients at the centre of their exemplary care. The School which offers both undergraduate and graduate programmes is named after local philanthropist Tan Sri Dato Lee Kong Chian. Established in 2010 by Nanyang Technological University Singapore in partnership with Imperial College London LKCMedicine aims to be a model for innovative medical education and a centre for transformative research. The Schools primary clinical partner is the National Healthcare Group a leader in public healthcare recognised for the quality of its medical expertise facilities and teaching. The School is transitioning to an NTU medical school ahead of the 2028 successful conclusion of the NTU-Imperial partnership to set up a Joint Medical August 2024 we welcomed our first intake of the NTU MBBS programme that has been recently enhanced to include themes like precision medicine and Artificial Intelligence (AI) in healthcare with an expanded scope in the medical humanities. Graduates from the five-year undergraduate medical degree programme will have a strong understanding of the scientific basis of medicine with an emphasis on technology data science and the humanities.
The Research Achievements Impact and Strategic Enhancement (RAISE) Office is established to develop strategies to enhance the research impact visibility and reputation of the school institutionally nationally and internationally. It sits within the ambit of the LKCMedicine Research Administration and Support Services Department under the Vice Dean of Research Office. Reporting to the Head of RAISE you will be part of a dynamic team at the vanguard of highlighting and reporting on the schools research impact and achievements. You will also work with other departments including the School Faculty Finance Office of Innovation and Enterprise (OIE) and Office of Patient Engagement (OPEN).
Responsibilities:
Data Analytics
Carry out computations to derive and deliver report on annualized grant income of the school every quarter to management.
Carry out quarterly analysis on research grant expenditure reimbursement claims received and the corresponding indirect research costs collected by the school
Perform multi-level data analyses related to research grants including external grant return ratios at the school programme and individual faculty levels
Streamline and automate data collection and reporting processes where feasible to improve efficiency and minimise manual efforts
Consolidate clean and harmonise data from various sources (e.g. internal databases research systems) to ensure consistency and reliability across datasets
Develop and maintain interactive dashboards and data visualisations (e.g. using Power BI Tableau or similar tools) to support performance monitoring across departments and research programmes
Collaborate with internal stakeholders (e.g. IT research systems teams) to strengthen data infrastructure and create tools that facilitate the tracking of research impact
Evaluate and leverage platforms such as Altmetrics to capture non-traditional research impact metrics including policy influence societal engagement and economic contributions etc
Management Reporting
Work closely with research programme directors and relevant teams to consolidate and articulate key research achievements for reporting to School Management the Governing Board and Board of Trustees
Track collate and synthesize updates from faculty and the wider research community including media coverage publication highlights awards and other key milestones
Assist in preparing the Deans Management Report (quarterly) and the Schools Annual Report and Publication ensuring data accuracy and consistency
Organise and support research programme meetings including scheduling preparing agendas documenting minutes and following up on action items
Management of Research Budget
Assist with the annual budget exercise for Research working with finance faculty and research stakeholders to ensure accurate budget projections and attainment of budget marksmanship
Assist with the governance and administration of internal research grants including start-up grants and strategic academic initiatives and comprises post-award operations such as account creation budget loading monitoring annual reporting to management and account closure
In addition the selected candidate will undertake ad-hoc tasks where required.
Requirements:
Any Bachelor Degree / Diploma
Some background in data analytics / academic / healthcare industry would be preferred.
More than 5 years of experience in data analytics designing infographics creating professional and attractive powerpoint slides for management.
Skilled in developing dashboards and visual reports using Excel (Power Query PivotTables) Power BI or equivalent platforms to present complex data in a clear actionable format
Skilled in minutes taking and generating minutes in a short time frame
Proficient in Microsoft Office especially MS Excel MS Powerpoint
Meticulous and good in designing dashboards data visualizations infographics
Demonstrated ability to build and maintain relationships with diverse stakeholders
Positive attitude able to multi-task and work under pressure and tight deadlines
Resourceful strong analytical and problem-solving skills and ability to develop new ideas and provide conceptual solutions
Added advantage if candidate has some knowledge in Programming R Python RPA or related languages
This is a 2 years contract appointment. We regret to inform that only shortlisted candidates will be notified.
Hiring Institution: LKCRequired Experience:
Manager
Employment Type
Full-Time
Key Skills
- Administrative Skills
- Time Management
- Account and Finance Skills
- Administration & Operation
- Customer Services
- Communication
- Analysis Skills
- Relationship Management
- Administration Support
- Administrative Services
- Client Services
- Team Player Spirit
- Problem Solving Skills
- Administration And Secretarial
- Office Management
