USA - Senior Executive Assistant
USA - Senior Executive Assistant
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1 Vacancy
Job Description
Typical hours: 8-5ish; may need to adjust some days
Location be moving to new Vantive office located on Lake Cook Rd in DF.
The Senior Executive Assistant plays a meaningful role on the team providing dedicated support to executives as well provide support for their function as a whole . You will have exposure to senior levels of the organization partnering with other Executive Assistants and external stakeholders will be part of the day-to-day responsibilities.
Vantive s Kidney Care Finance function supports business leaders to engage with healthcare providers patients and regulators to address unmet medical needs through innovation evidence generation and evidence dissemination in order to optimizes the impact and ensure patient safety of Vantive s products and therapies. The organization consists of employees throughout the world who work with a wide range of cross functional and external partners to ensure optimal and safe use of Vantive s products and therapies to save and sustain lives.
What youll be doing
Coordinate/manage schedules for corporate leaders.
Build/prepare correspondence and complex presentations. Develop database/spreadsheets.
Coordinate global and domestic travel arrangements including air ground transportation hotels visas/passports and meeting coordination
Prepare expense reports; manage department credit line for purchases. Apply and implement internal policies and provide training as needed.
Support departmental projects and projects manage/event coordinate departmental meetings and events which could include both in-person or virtual or mixed events.
What youll bring
HS Diploma required; Associates degree or professional certification preferred
4 years of experience at Executive Assistant or Sr. Executive Assistant level
Excellent written verbal and interpersonal communication skills and ability to interact with senior leadership internally and externally
Excellent organization and project management skills; Identify new solutions to complex problems. Understand available resources and deliver on short notice.
Experience working with Global teams and internal/external business partners
Must possess outstanding critical thinking skills exercise sound business judgment; results and solutions oriented supporting a fast-paced frequently changing environment; ability to work independently and identify proactive solutions to sophisticated situations (especially when dealing with ambiguity); Quickly and decisively takes action in fast-changing unpredictable situations. Demonstrate exceptional anticipation skills ability to grasp the big picture yet track operational detail.
Shows a tremendous amount of initiative in tough situations; is exceptional at spotting and seizing opportunities.
Leader; go-to resource for admin team. Ability to motivate others and manage differences.
Exceptional Outlook calendar management/scheduling skills
Exceptional knowledge of Powerpoint Word Excel Outlook and computers/systems
Highly proficient in invoice/PO processing
Exceptional knowledge of Zoom WebEx Teams and video conferencing. Adjusts with new technology and shifts in business strategy.
Leadership role providing administrative support/management of internal and external events as requested.
Vantive is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission.
Additional Details
- Vantive Bill Rate : 54.00
- Does the position allow for the worker to be virtual/remote : No
- Shore Options Available for this Position : Onshore Only
- Direct or Indirect : Indirect
- Kronos Worker : no
- Shift : USA-1
Employment Type
Full-time
Key Skills
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