Coordinator of Payroll & Benefits
Coordinator of Payroll & Benefits
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Salary Not Disclosed
1 Vacancy
Job Description
QUALIFICATIONS
The ideal candidate will possess a high school diploma supplemented by college or business-level coursework in accounting or bookkeeping; an associates or bachelors degree is preferred. The candidate should have significant progressively responsible experience in payroll processing and benefits administration preferably in a public sector or school division setting. They must demonstrate thorough knowledge of payroll regulations tax codes and benefits systems including the Virginia Retirement System (VRS) IRS and Virginia Department of Taxation policies. Strong analytical skills proficiency with payroll software and the ability to lead a small team are essential. The successful candidate will also exhibit excellent communication skills professionalism under pressure and a commitment to confidentiality and accuracy.
DESCRIPTION
The Coordinator of Payroll & Benefits manages the operations of the Payroll Office for Hopewell City Public Schools ensuring the accurate and timely processing of payroll and administration of employee benefits. This position oversees the entry and reconciliation of payroll data maintains compliance with state and federal payroll laws and ensures exceptional service to school-based and central office staff. The Coordinator acts as a liaison between employees and external agencies regarding payroll and benefits matters and provides strategic oversight to align payroll operations with division-wide goals.
GENERAL DUTIES (May not include all duties performed)
- Manage payroll operations including updates to employee records for new hires terminations deductions bonuses and salary changes.
- Supervise payroll staff by assigning tasks monitoring progress and conducting performance evaluations.
- Ensure timely and accurate processing of payroll checks direct deposits and other disbursements.
- Oversee the reconciliation of leave balances insurance billing and payroll deductions.
- Prepare and submit all required local state and federal reports related to payroll and employment taxes (e.g. FICA VRS IRS VEC).
- Facilitate the annual distribution and submission of W-2 forms in compliance with IRS regulations.
- Maintain payroll and benefit records in accordance with local state and federal guidelines.
- Serve as the primary liaison for employee inquiries related to payroll leave balances benefits and deductions.
- Collaborate with Human Resources to coordinate benefits enrollment open enrollment and changes in coverage.
- Administer health dental vision life and long-term disability insurance benefits for active employees.
- Process new hire benefit enrollments and qualifying life event changes in a timely and accurate manner.
- Assist with reconciliation and payment of monthly insurance invoices and work with vendors to resolve discrepancies.
- Maintain up-to-date records of all benefit plans and work with third-party administrators to ensure data integrity.
- Respond to vendor and employee inquiries regarding insurance claims coverage options and eligibility.
- Assist in planning and delivering employee information sessions regarding payroll benefits and retirement.
- Participate in audits related to payroll and benefits by providing documentation and clarification as needed.
- Recommend and help implement improvements to payroll and benefits processes to increase efficiency and accuracy.
- Perform other related duties as assigned.
SUPERVISION
This position operates under the general supervision of the Director of Finance and the Director of Human Resources and is responsible for supervising a small team of payroll staff.
WORK CONDITIONS
The Coordinator of Payroll & Benefits works in a standard office environment with long periods of sitting computer use and interaction with staff. The role involves frequent deadlines and requires attention to detail and accuracy. The position may occasionally involve lifting moderately heavy files or equipment and managing confrontational situations with diplomacy and professionalism. The work is fast-paced and requires multitasking under pressure with frequent interruptions and high levels of responsibility related to employee compensation and benefits.
CONTRACT LENGTH
12-month position
FLSA STATUS
Exempt
Required Experience:
IC
Employment Type
Full-Time
