C004336 Principal Assistant (Resource and Portfolio Management) (NS) - THU 4 Sep
C004336 Principal Assistant (Resource and Portfolio Management) (NS) - THU 4 Sep
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1 Vacancy
Job Description
Deadline Date: Thursday 4 September 2025
Requirement: Principal Assistant (Resource and Portfolio Management)
Location: The Hague NL
Full Time On-Site: Yes
Time On-Site: 100%
Total Scope of the request (hours): 375
Required Start Date: 6 October 2025
End Contract Date: 31 December 2025
Required Security Clearance: NATO SECRET
Duties & Role:
Portfolio programme and project support
- Provides administrative services to project boards project assurance teams and quality review meetings.
- Uses recommended portfolio programme and project control solutions for planning scheduling and tracking.
- Sets up project files compiles and distributes reports.
- Provides guidance on project management software procedures processes tools and techniques.
Resourcing
- Supports managers and teams in resourcing and recruitment activities.
- Uses recommended tools for planning scheduling and tracking resourcing activity.
- Provides guidance on resource management and recruitment software procedures processes tools and techniques.
Business administration
- Provides administrative support function to teams and meetings.
- Takes an active part in team meetings.
- Sets up files software systems on boarding new starters compiles and distributes reports.
- Provides guidance on administration software procedures processes tools and techniques.
Budget Management
- Explains the functions and features of budgeting tools.
- Implements the organizations budget cycle and process.
- Participates in developing and monitoring a budget for a specific work group or department.
- Assists in the collection and preparation of required budget information.
- Detects and interprets budget variances and overruns.
Internal Controls
- Studies and evaluates the audit trails of various operational processes.
- Participates in the testing review and analysis of existing internal controls.
- Applies new technology-based solutions to specific internal control processes.
- Completes files and maintains forms used for internal control documentation.
- Makes recommendations for the enhancement of certain internal controls.
Additional duties for this post:
- Monitors project timelines deliverables and milestones;
- Assists in the collection validation and analysis of project data across the portfolio supports the development of portfolio dashboards status reports executive summaries;
- Tracks budgets expenses and resource usage; help monitor portfolio performance against key metrics as RoI resource utilisation and risk exposure;
- Monitors risks and issues dependencies escalating when required; Identify trends patterns and risks and escalate as needed;
- Supports portfolio prioritisation capacity planning and resource allocation exercises;
- Supports and organizes project kick-off review meetings and related conferences.
Requirements
Skill Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- Higher vocational training in a relevant discipline with 3 years post-related experience. Or a secondary educational qualification with 5 years post-related experience.
- Extensive work experience in administrative and coordination functions preferably in the areas of project/service management and financial management;
- In-depth experience in Project Programme and Portfolio Support with at least 3 years experience in Project Support functions;
- Proficiency with an enterprise project management tool such as ServiceNow MS Project etc;
- Proficiency with advanced Excel functions PowerBI;
- Experience in resource capabilities management;
- Proficiency in data collection and analysis;
- Experience in resource allocation/levelling;
Training/Certifications:
- Formal Certification in Prince2 at the Foundation Level or similar;
- Formal Certification in ITIL (Information Technology Infrastructure Library) at the Foundation Level or similar.
Required Experience:
Staff IC
Employment Type
Contract
