Office Assistant II
Office Assistant II
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Job Description
JOB TITLE: Office Assistant II
EXEMPT: No
GRADE: 108
LOCATION: Westwind
TERM OF EMPLOYMENT: 10-Month
REPORTS TO: Site Administrator
SUMMARY: The job of Office Assistant II is done for the purpose(s) of providing clerical support to assigned personnel; communicating information to staff the public and other districts; providing complete and accurate documentation and audit trail; and providing information and/or direction as may be requested.
REQUIRED QUALIFICATIONS:
- High school diploma GED or equivalent
- Social Security Card/Valid picture ID
- Proof of immunity to Measles and German Measles (MMR)
- Fingerprint Clearance Card (IVP)
PREFERRED QUALIFICATIONS:
- Job-related experience
Such alternatives to the above required & preferred qualifications as the Superintendent/Designee may find appropriate and acceptable
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Composes documents (e.g. correspondence agendas minutes bulletins reports etc.) for the purpose of communicating information to school and District personnel the public state officials etc.
- Evaluates situations (e.g. involving other staff students parents the public etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution
- Maintains records and files (computer and manual) for the purpose of providing complete and accurate documentation and audit trail
- Maintains records (e.g. attendance and incentive points etc.) for the purpose of ensuring documentation as may be required
- Processes documents forms mailings and materials for the purpose of disseminating information to appropriate parties
- Responds to inquiries of staff the public parents and/or students for the purpose of providing information and/or direction as may be required
- Translates memos testing materials forms etc. for the purpose of providing materials to non-English speaking parents and/or students (bilingual Office Assistant only)
- Uses confidentiality dispensing medicines breathing treatments and does diapering and toileting for the purpose of providing necessary care for students (school site Office Assistant only)
- Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities
- Perform such other duties and assumes such other responsibilities as may be assigned by the Superintendent/Designee
SKILLS KNOWLEDGE AND ABILITIES:
Skills are required to perform multiple non-technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment; and performing standard clerical procedures.
Knowledge is required to perform basic math including calculations using fractions percents and/or ratios; understand written procedures write routine documents and speak clearly; and understand multi-step oral and written instructions. Specific knowledge required to satisfactorily perform the functions of the job includes: various position-specific information learned on-the-job.
Ability is required to schedule activities meetings and/or events; routinely gather collate and/or classify data; and consider a number of factors when using equipment. Flexibility is required to work with data utilizing specific defined processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize a variety of job-related working with others problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: communicating with diverse groups; being attentive to detail; adhering to safety practices; meeting deadlines and schedules; and maintaining detailed records.
RESPONSIBILITY:
Responsibilities include: working under limited supervision using standardized practices and/or methods; providing information and/advising others; and operating within a defined budget. Utilization of some resources from other work units may be required to perform the jobs functions. There is a continual opportunity to impact the Organizations services.
WORK ENVIRONMENT:
The usual and customary methods of performing the jobs functions require the following physical demands: occasional lifting carrying pushing and/or pulling; some climbing and balancing; frequent stooping kneeling crouching and/or crawling; and significant fine-finger dexterity. Generally the job requires 35% sitting 20% walking and 45% standing. The job is preformed under minimal temperature variations and some hazardous conditions.
Employment Type
Full-Time
