Executive Assistant (experienced hire)
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Salary Not Disclosed
1 Vacancy
Job Description
The Executive Assistants responsibility is to support the Chief Operating Officer (COO) in actimely personalized and professional manner. This candidate must be highly organized and proactive. This role requires a detail-oriented individual with strong communication skills the ability to manage multiple priorities and the capability to maintain confidentiality. The ideal candidate will act as a liaison between the COO and other executives employees and external partners.
Responsibilities
Administrative Support:
- Manage the COOs calendar schedule meetings and coordinate travel arrangements.
- Prepare and edit correspondence emails reports presentations and other documents.
- Handle phone calls emails and other communications on behalf of the COO.
- Keep the COO well informed of upcoming commitments and responsibilities.
- Research and follow up on issues and concerns addressed to the COO. Work closely with them to determine an appropriate course of action or response.
- Prepare status reports for the COO by gathering analyzing and summarizing relevant information.
- Manage and complete monthly expense reports in SAP Concur.
Meeting and Event Coordination:
- Organize and coordinate meetings conferences and special events.
- Prepare the COO for internal and external meetings (documents briefings).
- Prepare agendas take minutes and follow up on action items.
- Ensure all logistical details are handled effectively.
Project Management:
- Assist with planning and executing special projects and initiatives.
- Monitor project timelines and deliverables providing status updates as needed.
- Coordinate with various departments to ensure project goals are met.
- Submit project deliverables and ensuring that they adhere to quality standards.
Confidentiality and Discretion:
- Manage sensitive information with the utmost confidentiality.
- Handle confidential communications and documents.
Liaison Role:
- Serve as a point of contact between the COO and other stakeholders employees and clients.
- Facilitate communication between departments and external partners.
Role Specifications
- This is a full-time position with an expectation to be online and available from 8:30 AM to 5:30 PM EST (15:30 to 00:30 Beirut Time) Monday through Friday.
- This role has a salary of $1300-$1500 USD/month.
- Candidate MUST currently live in Lebanon.
Qualifications :
Education and Experience:
- Associates degree or relevant certification preferred.
- Minimum 3 years of experience in an administrative role or similar position.
Skills:
- Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook).
- Strong organizational and multitasking abilities.
- Excellent English and Arabic written and verbal communication skills.
- Ability to work independently and as part of a team.
- Tech-savvy individual with a proven track record of integrating technology to solve problems work efficiently and streamline processes.
Attributes:
- Detail-oriented with a strong focus on accuracy.
- Professional demeanor and appearance.
- Ability to handle sensitive and confidential information with discretion.
- Forward-looking thinker who actively takes the initiative and proposes solutions.
Additional Information :
All your information will be kept confidential according to EEO guidelines.
Remote Work :
Yes
Employment Type :
Full-time
Employment Type
Remote
Company Industry
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
