Executive Operations Specialist

Job Description: The selected candidate will work as an Operations Support Specialist supporting PM CT2 at PEO STRI. Responsibilities include Operations support for a fast-paced environment of 50 employees and managers in multiple U.S. locations. Candidate must be proficient in Office 365 able to maintain a high level of customer service and have a willingness to learn.

Full-Time/Part-Time: Full-Time

Worksite details: Hybrid onsite 3-5 days per week Orlando FL

Duties will include:

• Work with division to compile or edit briefings to ensure communications are accurately and effectively conveyed to the target audience.
• Provide remarks notes and talking points for presenters when appropriate.
• Responsible for coordinating integrating and synchronizing between multiple divisions including program management contracting and budget/financial.
• Knowledge of how to properly brief senior leaders with succinct clear and concise information.
• Ability to manage travel coordination and personnel in-processing regardless of geographic location.
• Ability to translate and summarize detailed and complex technical data and condense into understandable communications.
• Participate in meetings and collaborate with all levels of staff.
• Analyze qualitative and quantitative data to identify significant information that will further a products message to create a clear presentation.
• Utilize electronic mail and calendaring systems as well as various tools/software to prepare reports briefings all forms of correspondence messages statistical reports draft and final version for public delivery and/or publication.
• Facilitate internal communication and manage division calendars (Outlook-based calendar coordination and collaboration with all levels of staff).
• Regular engagement with senior level executives attend meetings create minutes track action items and may represent executive leadership at some meetings.
• Responsible for coordination integration and synchronization of staff actions events and activities.
• De-conflict problems plan and project time for recurring requirements.
• Receive telephone calls and high-ranking visitors from both the military and civilian communities.
• Serve as customer interface paying a great deal of attention to detail in all assigned tasks.
• Responsible for file management including developing and maintaining a central repository for all briefings and division documents.
• Ability to work independently but closely interact with other team members as necessary for issue resolution troubleshooting and solution identification.

Position Requirements:

• 3 to 5 years of experience in administration and operations of an organization.
• ACTIVE SECRET security clearance is required.
• Ability to perform duties onsite 3 days per week (required onsite time is 60%).
• Experience with Microsoft Office Suite (Word Excel Power Point Outlook and Teams).
• Ability to work in a dynamic evolving and emerging work environment.
• Excellent communication and strong organizational skills including the ability to prioritize work and meet deadlines.
• Ability to manage multiple tasks and prioritize appropriately.
• Comfort in collaborating with team and providing agile support while assisting with big picture organizational goals.
• Ability to think strategically and be comfortable working in a rapidly changing environment.

Why join Thompson Gray

Thompson Gray is a 100% employee owned company and a multi-year winner of the Huntsville/Madison County Chamber Best Places to Work recognized for our exceptional company culture that values employees and customers alike.

Heres what makes Thompson Gray special:

• Competitive pay based on your qualifications

• Excellent benefits including:

• Health Dental Vision Life Short-Term and Long-Term Disability insurance 401(k) plan with employer match

• Additional perks:

• TG Swag receive company-branded items during onboarding and seasonal shipments to your home

• Dependent Scholarship Program supporting the education of employees children

• Tuition Assistance for furthering your own education Professional Development opportunities

• Generous time-off policies including 18 days of paid time off 11 Federal Holidays and flexible scheduling

• Annual donation to the charity of your choice

• Regular team-building events such as lunches after-hours gatherings seasonal family-friendly events and our memorable annual holiday party

Join Thompson Gray and become part of a dynamic team committed to excellence innovation and community.

Thompson Gray is an Equal Opportunity Employer and VEVRAA Federal Contractor. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a) 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race color religion sex gender identity sexual orientation or national origin. Moreover these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race color religion sex gender identity sexual orientation national origin protected veteran status or disability. Thompson Gray Inc. welcomes minority and veteran applicants.

Required Experience:

Unclear Seniority