Executive Assistant, Private Equity (COO Office)

GIC is one of the worlds largest sovereign wealth funds. With over 2000 employees across 11 locations around the world we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the worlds industry leaders. As a leading global long-term investor we Work at the Point of Impact for Singapores financial future and the communities we invest in worldwide.

GIC Private Equity

We deploy capital in areas where we can utilise our comparative advantages namely a long investment horizon global presence sector expertise as well as skilled and experienced teams.

What Impact will you make in this role

You will support the Private Equity COO office and a team of investment professionals.

What will you do as an Executive Assistant

Provide secretariat and administrative duties

Manage schedule arrange and coordinate internal (e.g. team meetings investment committee meetings etc.) and external meetings upload documents onto relevant applications

Organize business trips and prepare travel itineraries (i.e. book all aspects of business travel - flight hotels taxis restaurants)

Keep track of correspondences and ensure proper maintenance of records

Organize and maintain electronic files handle general correspondence and expedite urgent confidential and important correspondence to appropriate personnel

Track and maintain staff welfare expense claims and reimbursements

Provide secretarial and administrative support as required (e.g. filing photocopying prepare documents for signing couriers)

Receive and welcome visitors to the office as and when required

Support on legal and compliance declarations and documentation for the team

Work closely with executive assistants internally and externally across departments to coordinate team activities such as welcome and farewell sessions retreats and department gatherings

What qualifications or skills should you possess in this role

Minimum 5 to 7 years of relevant experience in supporting secretarial and administrative support to a team of professionals which involved actively managing multiple individual calendars and frequent business trip planning

Ability to be a dynamic team player and collaborate well across different teams

High learning agility with good pro-activeness in problem solving and striving for greater efficiency and effectiveness in task management

Highly organized and detail oriented with the ability to handle multiple simultaneous tasks prioritize and meet engagement deadlines

Good communication (written and verbal) interpersonal and organizational skills

Good general knowledge of IT equipment and usage including Outlook Concur Word PowerPoint & Excel

Experience in or strong knowledge of the asset management or finance industry is an added advantage

Work at the Point of Impact
We need to be forward-looking to attract the right people to help us become the Leading Global Long-term Investor. Join our ambitious agile and diverse teams - be empowered to push boundaries and pursue innovative ideas share your views and be heard. Be anchored on our PRIME Values: Prudence Respect Integrity Merit and Excellence which guides us in how we make our day-to-day decisions. We strive to inspire. To make an impact.

Flexibility at GIC

At GIC our offices are vibrant hubs for ideation professional growth and interpersonal connection. At the same time we believe that flexibility allows us to do our best work and be our best selves. Thus our teams come into the office four days per week to harness the benefits of in-person collaboration but have the flexibility to choose which days they work from home and adjust this arrangement as situational needs arise.

We are an equal opportunity employer
As an employer we passionately believe every individual brings with them unique diversity of thought and perspectives to meaningfully enrich perspectives of GIC teams to drive competitive performance. An inclusive environment yields exceptional contribution.