Proposal Coordinator

Gafcon PM-CM LLC: Who We Are

Founded in 1987 Gafcon is a family-founded firm delivering complex projects that strengthen and empower communities. We are a project and construction management consulting firm acting as Owners Representatives to guide and advocate for our clients throughout every phase of their projects. We specialize in development and construction management services for both public and private sector clients. With a client-first mindset we use advanced technologies and proven management practices to ensure transparency foster confident decision-making and deliver results aligned with each owners vision. Our approach is centered on managing scope schedule and budget with precisionensuring every project stays on track meets expectations and maximizes value.

In 2024 our family-owned company joinedGISI (Global Infrastructure Solutions Inc.) a global network of industry leaders. While our ownership changed our operating business leadership and company culture remained unchanged. What did change was our reachweve expanded our breadth of knowledge and gained access to a wider network of industry partners strengthening the services and solutions we offer our clients.

Our strength lies in our people. Gafcon is home to a dedicated team of over 130 professionals in program project and construction managementindividuals who are not only experts in their fields but are also passionate about continuous learning and innovation. We cultivate a collaborative and inclusive culture that values diverse ideas ethical leadership and shared success.

At Gafcon one of our core principles is to create value for our clients our communities and for each other. Were deeply committed to giving backwhether its cleaning beaches supporting service members or volunteering at local charities. We work hard celebrate together and strive to make a lasting positive impact in everything we do.

The Opportunity

The Proposal Coordinator is responsible for preparing high-quality compelling and compliant proposals and qualifications packages in response to RFPs RFQs and other solicitations. This role is essential in maintaining proposal schedules coordinating inputs from various departments and ensuring branding formatting and submission requirements are met. The Proposal Coordinator works closely with the Proposal Manager and reports directly to the EVP of Business Development and Strategy.

What You Will Do Essential Responsibilities

• Lead the end-to-end proposal process including planning scheduling content development quality assurance and final production.
• Thoroughly review and analyze RFP RFI RFQs to launch Go/No-Go process develop detailed compliance checklist and response outlines and coordinate response strategy with internal stakeholders.
• Partner with leadership to select relevant projects team members and content that best aligns with the proposal requirements.
• Create and edit persuasive technical and business development content. Including resumes project sheets management plans and cover letters.
• Collaborate with technical staff subject matter experts and business development team to create tailored responses and presentation materials for proposals and interviews.
• Support the development of marketing content for broader campaigns events and communications.
• Maintain and update Client Relationship Management (CRM) system ensuring accurate and current data for leads opportunities and contacts.
• Manage and organize the firms library of proposal content resumes project descriptions and marketing collateral ensuring materials are accessible and updated.
• Coordinate with graphic designer to develop high-quality visuals and custom graphics that enhance proposal deliverables.
• Assist with companywide marketing initiatives and campaigns including coordination of content graphics communications and events logistics.
• Participate in event planning and execution to support visibility branding and client engagement.
• Work with the team to support strategic business objectives through creative branded messaging and outreach.

Supervisory Responsibilities

The individual does not have any supervisory responsibilities.

Qualifications and Requirements

• Bachelors degree in Business Marketing English Communications or Journalism is required; an equivalent combination of education and experience may be substituted.
• Minimum 4 years of marketing or proposal coordination experience in the AEC construction management engineering or related technical industries.
• Strong project management skills with the ability to meet deadlines organize complex content and deliver high-quality results.
• Demonstrated knowledge of the AEC/construction/project management industry is highly desired.
• Exceptional written and verbal communication skills with the ability to produce persuasive clear and technically accurate materials.
• Strong interpersonal skills with a collaborative mindset and the ability to work effectively with technical and executive-level stakeholders.
• Highly organized with superior attention to detail.
• Demonstrated proficiency in Adobe Creative Suite (particularly InDesign) and Microsoft Office applications including Outlook Word Excel and PowerPoint.
• Ability to work independently as well as in a team-based fast-paced environment.
• Self-directed proactive friendly and a creative problem-solver who thrives under pressure and tight deadlines.
• Willingness to travel occasionally as required by pursuits or events.

Gafcon PM-CM LLC reserves the right to periodically redefine your roles and responsibilities based on the requirements of the organization and/or your a condition of employment Gafcon PM-CM LLC will require proof of your legal ability to work in the United States and conduct a background check.

Benefits Overview

At Gafcon we know that our people are our greatest asset. Thats why we offer a comprehensive benefits package designed to support your personal and professional well-being including:

• Competitive salary with generous company contributions toward comprehensive family health dental and vision insurance
• Employee Stock Purchase Program
• 401(k) plan with Employer Match
• Generous Paid Vacation Sick and Holidays
• Ongoing Professional Development and Career Advancement Support
• People-first inclusive culture with team celebrations volunteer opportunities and meaningful employee recognition

Compensation Disclaimer

Gafcons compensation range for this opportunity is outlined in the initial section of this job posting. Individual pay decisions will vary based on the candidates experience qualifications and market conditions. While we strive to provide competitive compensation within our range it is not typical for an individual to be hired at or near the top of the salary range. Our approach considers various factors including external market data internal equity considerations and the candidates experience. Gafcon also offers a comprehensive benefits package as part of our overall compensation strategy.

Equal Employment Opportunity Statement

Gafcon PM-CM LLC is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment on the basis of race color ethnicity sex age national origin religion sexual orientation gender identity veteran status disability or any other status protected by federal state or local law. If you require a reasonable accommodation due to a medical condition or disability in order to complete the application process or perform the essential functions of a position please contact Gafcon at. Please include the nature of your request and your contact information.