Facilities Finance and Admin
Facilities Finance and Admin
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Salary Not Disclosed
1 Vacancy
Job Description
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
Responsibilities
- Create purchase order compile all the quotation delivery order service report and invoices in compliance to all company/client procurement processes. Perform good receipt and submit month end accrual including invoice management completion and documentation
- Support and work with Site Lead on Financial KPIs month-on-month including Variance Reports Budget Forecasting and Auditing.
- Support the Site lead in budgeting and forecasting of OPEX and CAPEX Works
- Support the Site lead in contract drafting and renewal process
- Verify and track timely submission and payment of vendor invoice
- Conduct and coordinate regular Vendor performance management scoring for the team. Maintain and developing good relationship with vendors and building management
- Support the team in sourcing and ad-hoc purchases
- Inventory management: Purchase and ensure the janitorial and other office supplies are always in stock keep track of inventory of events and other dcor items
- Management of staff Season Parking application termination & related services
- Monitor overall open and overdue Work order status
- Liaise with requestor and receptionist to support the development of and understand the requirements for each event including coordination with team/vendors last minute logistical needs ensuring effective set-up/execution of event and providing course correcting instructions/directions when needed. Assist in collecting post-event feedback from requester
- Space management Collaborate with MAC team to manage and coordinate moves additions and changes within the office and to provide accurate and timely reports and space data
- Utilities consumption tracking
- Participates in Client EHS BCP and ERT programs
- Provide good customer service and facilities support to client/ employee. Coordinate and handle request/ feedback with prompt respond and follow up
- Any other ad-hoc duties as assigned whenever required depending on business requirements
- Escalate urgent issues identified through to the Facilities Manager
Qualifications/requirements
- Minimum of 3 years of related experience and/or training. Prior vendor supervisory experience preferred.
- Diploma/Degree in Finance Tourism/Hospitality/Business Administration or other relevant fields
- Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient timely reliable and courteous service to customers
- Ability to effectively present information
- Ability to comprehend analyse and interpret service agreement documents. Requires advanced analytical and quantitative skills
- Prior facilities coordination experience & basic technical knowledge on office facilities are ideal
- Proactive detail-oriented with excellent time management skills
- Team player who is willing to learn with proven performance in problem-solving and a track record of being able to work independently and multi-task in a fast-paced environment
- Standby for activation or coordination after office hours when required
Location:
On-site Taguig PhilippinesIf this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!
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Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Employment Type
Full-Time
