Administrative Assistant

Administrative Assistant

Join ENGIE Mexico and be a protagonist in the energy transition!

We the 98000 collaborators of ENGIE are present on every continent. We rely on our unique integrated model to accelerate growth in renewable energies develop flexible assets operate gas and electricity infrastructures and support the decarbonization of our clients.

In Mexico we have 27 years of experience and our four Business Units allow us to supply more than 3.5 million people generating over 20000 direct and indirect jobs.

At ENGIE every talent has a role to play in accelerating the energy transition. Make a difference and enjoy a fulfilling professional experience. Take on exciting challenges and build a career path that reflects who you are.

Position Mission:The Administrative Assistant of GBS will provide high-level administrative support to the Head of GBS and Finance. This role is critical in ensuring the smooth operation of the Mexico GBS which encompasses five service lines: Finance IT Procurement HR and Real Estate. The Chief Assistant will manage schedules coordinate meetings oversee operational tasks and act as a liaison between the Head of GBS other service lines and internal stakeholders.

Your Impact:As Administrative Assistant you will have the opportunity to contribute directly to our mission by performing the following key functions

Requirements:To join our team as Administrative Assistant we are looking for:

Administrative Support:

Manage the Head of GBSs calendar including scheduling meetings appointments and travel arrangements.

Prepare and edit e-mails communications presentations and other documents.

Handle confidential information with discretion and professionalism.

Coordination and Communication:

Act as a point of contact between the Head of GBS and internal/external stakeholders.

Coordinate and facilitate communication across the five service lines.

Organize and coordinate meetings including preparing agendas taking minutes and following up on action items.

Coordinate the planning and execution of events and visits.

Organize Town Hall events and their corresponding presentations

Prepare materials for proper and continuous communication (GBS Newsletter e-mails etc) in collaboration with HR and Communication departments

Project and Operations Management:

Assist in the planning and execution of strategic projects and initiatives.

Support in the monitoring of project timelines and deliverables ensuring that deadlines are met.

Collaborate with service line leaders to ensure alignment and progress on key projects.

Assist in the preparation of reports dashboards and performance metrics.

Liaison and Representation:

Represent the Head of GBS and Finance in meetings and events as required.

Build and maintain strong relationships with key stakeholders both internally and externally.

Ensure the Head of GBS and Finance is well-informed and prepared for all engagements.

Operation support

Support the Service Lines on the execution and management of general procurement process in SAP (purchase requests good receipt and general questions)

Education and Experience:Bachelors degree in Business Administration Management or a related field. A Masters degree is a plus.

• Technical Skills:

- Proficiency in Microsoft Office Suite (Word Excel PowerPoint SharePoint Outlook).

- Project management knowledge

- Ability to handle sensitive information with confidentiality and discretion.

• Key Competencies:

- Communication: Excellent verbal and written communication skills.

- Teamwork: Strong ability to work collaboratively in a diverse international team. Adaptable to different working styles and cultures.

- Attention to Detail: Meticulous and thorough in completing tasks and ensuring accuracy.

- Problem-Solving: High analytical and problem-solving abilities. Capability to think critically and troubleshoot issues effectively under pressure.

- Customer Focus: Strong customer service orientation. Commitment to understanding and meeting the needs of internal clients.

- Time Management: Efficient time management and multitasking skills. Ability to prioritize tasks and manage workload effectively in a fast-paced environment.

- Adaptability: Flexible and able to adapt to changing circumstances and requirements. Eager to learn and stay updated with new technologies and processes.

- Proactive: Takes initiative and anticipates the needs of the Head of GBS and Finance.

Languages:Fluent in English (written and spoken)

• What Will Make You Stand Out:

- Minimum of 3 years of experience in an executive assistant or similar role preferably within a GBS or corporate environment.

- Experience in the Shared Service Center environment is a plus

- Proven experience in managing multiple priorities and working in a fast-paced environment.

Join us and be part of the adventure of the century!

If you are ready to face exciting challenges and build a career that reflects who you are we look forward to your application!

Our Commitment to Diversity and Inclusion:At ENGIE we promote an environment where you feel free to give your best. We value diversity and it is one of our priorities. We are committed to offering equal opportunities focusing on your skills and career path. Here everyone is welcome regardless of race disability religion gender sexual orientation ethnicity creed age or marital status.