Office Manager
Office Manager
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Salary Not Disclosed
1 Vacancy
Job Description
The Company Youll Join
Carta connects founders investors and limited partners through world-class software purpose-built for everyone in venture capital private equity and private credit. Trusted by 65000 companies in 160 countries Cartas platform of software and services lays the groundwork so you can build invest and scale with confidence.
Cartas Fund Administration platform supports 9000 funds and SPVs representing nearly $185B in assets under management with tools designed to enhance the strategic impact of fund CFOs. Recognized by Fortune Forbes Fast Company Inc. and Great Places to Work Carta is shaping the future of private market infrastructure.
Together Carta is creating the end-to-end ERP platform for private markets. Traditional ERP solutions dont work for Private Funds. Private capital markets need a comprehensive software solution to replace outdated spreadsheets and fragmented service providers. Cartas software for the Office of the Fund CFO does just that - its a new category of software to make private markets look more like public markets - a connected ERP for private capital.
For more information about our offices and culture check out our Carta careers page.
The Problems Youll Solve
At Carta our employees set out on a mission to unlock the power of equity ownership for more people in more places. We believe that the problems we solve today unlock the opportunities of tomorrow. As an Office Manager youll work to:
- Own and oversee the day-to-day operations of the Rio office ensuring a safe compliant and high-functioning work environment.
- Lead office infrastructure projects and vendor management including landlord relationships (multi-floor/multi-landlord) HVAC and maintenance.
- Partner cross-functionally with IT Security and People teams to drive in-office employee experience including events site visits and activations
- Design and implement strategies that make the workspace inclusive productive and aligned with Cartas values and employee needs
- Implement and monitor compliant health and safety procedures and manage vendor relationships
- Manage and report on vendor SLAs and budget driving savings and process efficiency
The Team Youll Work With
Youll be joining the Real Estate and Workplace Services team at Carta. This team is responsible for creating exceptional safe and values-driven environments that enable Cartans to do their best work across the globe. We partner with cross-functional stakeholders to ensure operational reliability exceptional hospitality and efficient facilities strategies that align with Cartas mission. Though primarily based in the US the team collaborates closely with regional partners including HR IT Finance and local Office Coordinators to bring together global context and local execution.
About You
- 5 years of experience in facilities and workplace operations preferably in fast-paced or multi-tenant environments (e.g. CBRE or JLL experience is a plus)
- Strong knowledge of Brazils labor and facilities regulations including vendor compliance building codes and accessibility laws
- Responsible for developing and maintaining local emergency response procedures including evacuation drills access protocols and communication plans aligned with regional risk factors
- Familiarity with local procurement and vendor contracts (e.g. how vendors are typically selected and managed in Brazil)
- Experience managing workplace tools/systems like Envoy Slack Jira etc.
- Experience supporting hybrid work environments
- Deep understanding of health & safety compliance and general facilities regulation in Brazil
- Demonstrated ability to lead office build-outs manage budgets interface with multiple landlords and oversee day-to-day maintenance HVAC catering and workplace activations
- Excellent project management communication and vendor negotiation skills. Youre proactive organized budget-conscious and adaptable
- Strong cross-functional collaborator who partners with IT and People teams to ensure smooth end-to-end employee experiences
- Advanced English required with the ability to navigate global stakeholders and manage communications across time zones
At Carta youre not just an employee. Youre a builder who is creating infrastructure that accelerates innovation and empowers more ownership. Cartans are helpful relentless unconventional and kind; representing Cartas Identity Traits. They work collaboratively and cross functionally to challenge the status quo; working towards a common goal of creating more owners in the private markets.
Disclosures:
- We are an equal opportunity employer and are committed to providing a positive interview experience for every candidate. If accommodations due to a disability or medical condition are needed please connect with the talent partner via email.
- Carta uses E-Verify in the United States for employment authorization. See the E-Verify and Department of Justice websites for more details.
- For information on our data privacy policies seePrivacyCA Candidate Privacy and Brazil Transparency Report.
- Please note that all official communications from us will come from an @ or @ domain. Report any contact from unapproved domains to
Required Experience:
IC
Employment Type
Full Time
