CIB Operations - Documentation Management Analyst - Record Management
CIB Operations - Documentation Management Analyst - Record Management
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Job Description
Digital Document Services (DDS) is part of Corporate & Investment Bank (CIB) Operations that supports documentationmanagementfunctions for businesses throughout theCIB. To adhere to the Data Risk Management PolicyDDS is implementing a common global operating model for the end-to-end lifecycle of client documentation across CIB inclusive of people process and technology while continuing to support our business partners and meet regulatory requirements in a controlled manner.
Job Responsibilities
Monitor the incoming requests and queries from various stakeholders.
Validate the document based on Firms guidelines such as signature verification and client call back.
Review existing document available that can be leveraged to support the validation including reference to public available information platform to confirm the authorized signers where applicable.
Index document into approved Firms repositories according to SOP to ensure the accuracy of metadata tagging.
Understand processes in details and actively challenge status quo.
Record and track the status of each case including but not limited to special approval according to approval matrix reporting and escalating to service recipient and other internal stakeholders.
General understanding of and execute internal procedural guidelines policies (as well as related internal procedures and standards) in accordance with local and global principles.
Work with data owners on documents handling while maintaining a centralized inventory.
Prepare MIS report as required by consolidating various data source according to pre-defined report logic.
Identify and communicate business partner requirements and escalate outstanding issues in a timely manner.
Ensure Standard Operating Procedures are updated reflecting the latest process.
Design monitor review and develop efficient client documents handling process systems and workflow by working closely with multiple functions and teams for thorough identification of responsibilities.
Provide operational support to supply audit / compliance / regulator with query handling analysis as required.
Previous experiences related to or a deep understanding of local regulations/legal guideline on client documentation requirement would be an advantage but not mandatory.
Drive the implementation and execution of global DDS mandates and objectives.
Required qualifications capabilities and skills
Degree or Diploma Holder
- Strong verbal and written communication skills and a good command of spoken and written English. Mandarin additional language proficiencies an advantage.
Strong computer skills usingMS Office notablyExcel Sharepoint (Data Management skills an advantage)
Detail-orientated. Acting inaccurate meticulous and time-conscious manner.
Ability to multi-task identify priorities work independently and excellent execution mentality
Must be a self-starter with the motivation demonstration of initiative and ownership mentality to think outside of the box as necessary
Preferred qualifications capabilities and skills
Possess sense of urgency ownership excellent analytical and problem-solving skills ability to synthesize large amounts of information and propose recommendations
Knowledge/skills of machine learning/data science theory techniques and tools an advantage
Keep abreast of regulatory reforms in derivatives markets and capital markets
Required Experience:
IC
Employment Type
Full-Time
