Secretary III (NWS 00817)

Job Title: Secretary III - Field Intelligence Element (NWS 00817)

THIS POSITION REQUIRES AN ACTIVE DOE Q CLEARANCE

North Wind Services is actively seeking individuals who can contribute to national security within the science technology and engineering fields as part of our supplemental labor team at vital federal research and development installations supporting the Department of Energy. NWS has an established history of contributing to the success of their customers mission. Available employment opportunities may range from administrative and logistical support to advanced technical positions.

Qualified applicants must be a US citizen at least 18 years of age and able to meet pre-employment requirements including any required physicals drug screen and/or background investigation to satisfy clearance requirements from the Department of Energy.

Successful candidates will be employees of NWS a premier government contractor charged with employing highly-motivated and well-qualified personnel who can advance the missions of the Lawrence Livermore National Laboratory in Livermore CA. Though employed by NWS the employee will take day-to-day direction from technical personnel employed directly by the research laboratories. Pay benefits Human Resource and Employment Management functions are provided by NWS.

The Global Security Directorate has an opening within the Field Intelligence Element Division for a Secretary III to support staff members within the Field Intelligence Element (FIE) Operations team. The successful candidate will be a well-organized strategic thinker that can prioritize multiple tasks with the ability to change gears constantly to meet the needs of the team.

Essential Duties
- Facilitate administrative matters to all levels of management both internal and external to the Laboratory and respond to gather clarify and disseminate information and coordinate activities.
- Serve as a resource and interpret institutional directorate and organizational policies and procedures.
- Perform an extensive array of complex and difficult administrative tasks (e.g. manage calendars coordinate travel process expense reports procurements and arrange meetings.)
- Maintain appropriate security in a Sensitive Compartmented Information Facility (SCIF) environment and ensure all tasks are performed in accordance with elevated security requirements.
- Generate correspondence on own initiative and compose correspondence for managements signature. Compile complex information and develop presentations charts and reports.
- Independently assess and respond to inquiries prioritize actions follow-up and ensure resolution on a wide variety of issues.
- Serve as backup for the Executive Assistant ensuring continuity of administrative functions and seamless support during their absence.
- Serve as the primary LTRAIN Coordinator for FIE Operations.
- Perform other duties as assigned.

Essential Skills Knowledge and Abilities
- This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire and the ability to obtain and maintain a SCI level access.
- Experience providing high-quality and professional administrative support to managers or multiple staff members within a fast-paced team environment.
- Experience communicating and collaborating with a diverse range of people and job functions.
- Advanced organizational skills and experience working under minimal supervision with the ability to independently determine and set priorities and goals in a multitask environment of rapidly changing priorities deadlines and frequent interruptions.
- Excellent problem-solving and decision-making skills to anticipate identify and independently recommend appropriate actions and solutions to complex administrative problems.
- Experience working independently under time constraints to meet critical deadlines.
- Ability to be self-motivated and flexible exercising a high degree of discretion and mature judgment in handling business sensitive information as well as personnel interactions.
- Advanced computer skills and experience with Microsoft Office Suite Adobe Acrobat and the ability to learn new software quickly.

Desired Skills Knowledge and Abilities
- Experience working in a classified environment.
- Experience interpreting and applying LLNL policies and procedures.

Special Requirements
Pre-Placement Medical Exam: A job-related pre-placement medical examination may be required.
Pre-employment drug test: External applicant(s) selected for this position will be required to pass a post offer pre-employment drug test.
Anticipated Clearance Level: Active Q(position will be cleared to this level). Applicants selected will be subject to a federal background investigation and must meet eligibility requirements for access to classified information or addition all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship. If you hold multiple citizenships (U.S. and another country) you may be required to renounce your non-U.S. citizenship before a DOE L or Q clearance will be processed/granted.

North Wind offers a competitive pay and benefits package to include health life and disability insurance benefits 401(k) with company match generous paid leave and tuition reimbursement for eligible employees. As a company we are committed to employee wellness professional development and work-life balance. We value safety reliability and commitment to our people! For more information about our benefits or hiring philosophy visit the North Wind Career Opportunities Page.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case-by-case basis. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying you may contact our Helpline 1- for assistance.

North Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race sex color religion national origin age disability veteran status genetic data religion or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.