Administrative Assistant

Summa Equity is looking for an
Administrative Assistant

As an Administrative Assistant
you
will provide administrative and operational support. You will contribute to efficiency within the wider support team and play a key role in keeping operations at Summa running smoothly.

About Summa Equity

Founded in 2016 Summa is an investment firm focusing on the thematic areas ofCircularity Energy Transition Sustainable Food and Tech-Enabled Resilience. The mission of Summa is to invest in solving global challenges.

Summa has raised c. EUR 4 billion and made over 30 platform investments across the three funds raised to date. The investments address the challenges we need to solve as a society enabling the potential for long-term sustainable outperformance.

The team is located globally with offices in Stockholm Oslo Munich and the are part of Summas DNA exemplified by being a certified B Corporation and collaborating with Harvard Business School and the International Foundation for Valuing Impacts (IFVI).

The role

We are looking for a proactive and reliable team member to support our Office Manager
and the Executive Assistant (EA) to the Managing Partner and this role you will help ease the workloads of both the Office Manager and the EA by assisting with a range of administrative tasks contributing to the smooth running of our daily operations in the office.

You will be expected to complete assigned tasks on time with a high level of accuracy and attention to detail. Equally important is the ability to take initiativerecognizing what needs to be done without being asked stepping in to support others and thriving in a team-oriented environment. You may also be asked to assist other members of the support team during busy periods or absences.

Due to the nature of this role which requires flexibility and in-person support to the team the position is primarily based in the office.

The role is a permanent position located in Oslo and will report to the Office Manager.

Responsibilities and tasks include:

• Cover the reception at scheduled times during the week as well as on ad hoc basis when needed
  

• Assist with travel arrangements including booking flights trains rental cars accommodation and restaurants

• Assist in scheduling and organizing meetings

• Process and track travel expenses

• Prepare organize and maintain travel documents and files

• Support general office upkeep including setting up and cleaning meeting rooms and helping to keep our
  office welcoming and orderly

• Assist in organizing company events such as summer parties roundtables after-works etc.

• Perform ongoing ad hoc administrative tasks as needed

Who are we looking for

The ideal candidate will have a few years of work experience and demonstrate a strong service-oriented and can do mindset. You should have excellent attention to detail strong collaboration skills and the ability to build and maintain positive working relationships across the organization.

Adaptability and clear communication are essential as priorities can shift and tasks may vary from day to day. A flexible mindset and a willingness to support wherever needed is key to succeed in this role.

You should be comfortable using Microsoft Office and have good written and spoken English as it is our primary working language.

Summa offers

• Six weeks of vacation each year

• Annual
  health
  check-up

• Lunch in the office every day

• Wellness
  subsidy

• Volunteer
  work

• Competitive terms and wellness
  benefits

• Personal coaching and competence enhancement opportunities

We welcome your application before August 7th.
Please include your CV cover letter
and/or other relevant documents in your application. We are not able to accept applications through email.

For questions about the process or role please contact Janne Davidsen HR Manager: