Administrative Assistant

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ABOUT DALBERG

We help solve the most pressing challenges of our time through systemic change. We are entrepreneurs and innovators designers and creative problem solvers thinkers and doers. We are from everywhere at home anywhere an African and American company as much as an Asian Middle Eastern and European one. We partner with and serve communities governments and companies throughout the world providing an innovative mix of complex global problems require new solutions so we approach problems differently and work closely with our partners to create impact at scale. Dalberg is a place where a diverse mix of talented individuals are able to bring their whole selves to work whether its how you identify where you come from the languages you speak the person you love the way you worship. Dalberg is a home where people feel safe understood nurtured and encouraged to grow.

As a team of 580 people from 50 countries speaking over 90 languages collectively with 48% female leadership team Dalberg places diversity equity and inclusion principles at the heart of our organization and the work we do alongside our clients partners and communities.

Established in 2001 by experienced private sector consultants Dalberg operates from 25 worldwide locations. For more information please visitDalberg.

ABOUT DALBERG ADVISORS

Dalberg Advisors is a strategic advisory firm combining the best of private sector strategy skills and rigorous analytical capabilities with deep knowledge and networks across emerging and frontier markets. We work collaboratively across the public private and philanthropic sectors to fuel inclusive growth and help clients achieve their goals.

ABOUT YOU

Typical qualifications for an Administrative Assistant:

• Completed high school diploma (Bachiller)
• 25 years of administrative or executive assistant experience
• At least 1 year of experience in an English-speaking work environment
• Fluency in English and Spanish (spoken and written)
• Strong organizational skills and attention to detail
• High level of discretion and professionalism
• Ability to work independently in a remote setting across time zones (Eastern or Pacific)
• Proficiency in Microsoft Office (Outlook SharePoint Teams)
• Familiarity with Deltek or similar systems is a plus

WHAT YOU WILL DO AND HOW YOU WILL GROW

The Administrative Assistant plays a key role in supporting the daily administrative and coordination needs of Dalbergs Management team in the Americas region. The role involves managing scheduling travel documentation and various operational tasks for Partners and Associate Partners. The position is primarily remote with periodic in-office presence in Bogot Colombia.

Administrative Assistant - Specific Responsibilities

Admin Support

• Provide day-to-day administrative support to Partners
• Tracking of contacts in CRM and supporting Partners with contact reminders

Future responsibilities may include:

• Document handling & email management
• Preparing basic pre and post meeting notes for client meetings undertaking basic research as required preparing power point slides writing memos etc.

Travel Booking

• Coordinate domestic and international travel arrangements for partners a few times a year

Data Entry

• Upload project qualifications to internal systems (no content creation required)
• Manage and track weekly timesheets for assigned Partners
• Assist in the documentation process for performance reviews (no content creation required)

Expense Reports

• Tracking Expenses managing invoices preparing and submitting expenses reports

Scheduling

• Maintain updated calendars and support meeting logistics
• Work with partners to review calendars each week avoiding any scheduling conflicts and preparing partners for what they need to prioritize.

WHAT WE OFFER

• A collaborative and entrepreneurial organization that provides the platform to make an impact on day one
• A uniquely talented highly diverse passionate and fun team
• Hands-on mentorship
• Robust knowledge base and client networks to explore and engage as you build your platform
• A commitment to diversity equity inclusion and anti-racism in our culture beliefs systems and processes
• Competitive benefits and career development opportunities

JOIN OUR TEAM

Our current opportunity is inBogot.

You are expected to work near our office andwork 2-3 days/month in the office.

Employment in Dalbergs Bogot office is contingent on the candidate having the requisite authorization to live and work in Colombia as well as possessing fluency in English and Spanish.

Your application should be submitted hereand should include a resume and cover letter both written in English.

Interview Process:Candidates selected will be invited to a mix of behavioral interviews and assessments each conducted by a different interviewer.

Salary:Our salary structure is designed to be in line with that of non-profit and social impact organizations reflecting our dedication to social impact work. This is distinct from management consultancies which predominantly cater to commercial clients.

Benefits:Additionally our comprehensive benefits package encompasses medical coverage mental health support benefits parental leave student loan repayment assistance and paid time off.

Dalberg values its people and recognizes the importance of balancing professional and personal demands. Qualified and interested candidates irrespective of age gender race religion background or ethnic affiliation are encouraged to apply for the vacancy.

We have also pledged to three commitments for Diversity Equity and Inclusion (DEI) across the firm:

• COMMITMENT 1: We commit to publishing internal Dalberg DEI reports annually to hold ourselves accountable report on progress and share lessons from our regional DEI plans.
• COMMITMENT 2: We commit to delivering regular training for all staff (including leadership) on how to engender inclusive workplaces and mitigate unconscious bias.
• COMMITMENT 3: We commit to addressing imbalances in how power and privilege are formally distributed and informally exercised across the firm.

Owing to the large number of applications we receive; unfortunately only successful candidates will be contacted.