Facilities Admin Spec
Facilities Admin Spec
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Job Description
At Medtronic you can begin a life-long career of exploration and innovation while helping champion healthcare access and equity for all. Youll lead with purpose breaking down barriers to innovation in a more connected compassionate world.
A Day in the Life
JOB TITLE: Facilities Admin. Specialist
DEPARTMENT: ENTERPRISE RISK & FACILITIES APAC JAPAN Facilities & Operations
LOCATION: Tokyo HQ
Main Purpose of Job
Performs facility related tasks and activities of Facilities & Operations department in Japan. To promote employee workplace experience through digitalization and innovation services.
He/She will be a key member of the Japan Facilities team. As team to develop and drive facilities/office policies consistency stakeholder engagement financial accountability and vendor management.
Main Responsibilities
Facilities related (60%)
- General facility operations at Tokyo HQ and other offices in Japan
- Management of inquiry items to Facilities & Operations
- Desk/ Meeting room booking system management
- AV (Audio Visual ) / VC (Video Conference)-equipment and MFD management
- Asset Life Cycle management
- Develop and maintain physical security process
- Contact with building management company of Tokyo HQs building
- Contact with building management company of sales offices
- Vendor management
2. Capital Project Management (10%)
- Manage project within budget and schedule
- Active participation in the tendering/bidding process in collaboration with Indirect Sourcing to ensure the appropriate vendors/suppliers are procured.
- To ensure all the project close out documents were handled over duly upon project completion in order to develop the facilities maintenance schedule and budget.
- Collaborate with APAC Facilities team in the development the Facilities & Real Estate Capital Strategy Plan (medium to long term) in engagement with the business
3. Administration (30%)
- Payment related jobs (SAP Ordering Services - Ariba)/ Invoice processing)
- Facility related Data management
- Experience in Capex / Opex budget
Job Qualifications
- Bachelors degree (4-year university degree) or equivalent degree
- At least 3 years of experience in General Affairs or office operations related jobs
- Experience working in a foreign company is a plus.
- Good understanding in managing and preparing budget
- Good English skills
Job Experience
- Experience in vendor/supplier relationship management
- Experience in Procurement/tendering/bidding process
- Experience in projects such as office relocation
- Experience in Financial management - budgetary development tracking reporting
Skills/ Competencies
- Good presentation and communication skills
- Proficient in building business cases leveraging on Microsoft tools e.g. PowerPoint excel Power BI
- Experience in AV/ VC related
- Ability to read architectural electrical mechanical and plumbing drawings preferred
- Good analytical and planning skills
- Good project management skills: planning & coordinating communicating & influencing relationship building achieving milestones resolving issues and managing risks
- Experience in partnering collaborating in highly matrix MNC organization
Physical Job Requirements
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position but they are not an exhaustive list of all the required responsibilities and skills of this position.
Benefits & Compensation
Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits resources and competitive compensation plans designed to support you at every career and life stage.
About Medtronic
We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission to alleviate pain restore health and extend life unites a global team of 95000 passionate people.
We are engineers at heart putting ambitious ideas to work to generate real solutions for real people. From the R&D lab to the factory floor to the conference room every one of us experiments creates builds improves and solves. We have the talent diverse perspectives and guts to engineer the extraordinary.
Learn more about our business mission and our commitment to diversity here
Employment Type
Full-Time
