Property Management Assistant | Remote Role, Admin & Marketing Support
Property Management Assistant | Remote Role, Admin & Marketing Support
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
This is a remote position.
Are you highly organized detail-oriented and enjoy combining admin precision with creative marketing At ClearDesk youll get the stability of long-term placement the flexibility of working from home and the opportunity to support real estate teams in delivering exceptional this remote role youll play a key part in keeping operations running smoothly while also contributing to branding and marketing efforts that help grow the business.
Our Story Starts with People Like You
The two founders best friends were running businesses that needed great talent fast. So they started building remote teams across countries like the Philippines Colombia and India. Not only did it work it thrived. They realized that talent isnt limited by geography. With todays technology and high-speed internet were able to build high-performing global teams that support businesses across the U.S. So ClearDesk was born.
Today ClearDesk helps U.S. businesses grow by building world-class remote teams. We dont just connect talent; we manage the entire experience from recruiting to retention. And while we help clients thrive we also stay deeply committed to helping our remote team members build real lasting careers that support their lives and their families.
Thats where you come in.
The Role:Property Management Assistant
Imagine being the key player behind the scenes ensuring real estate operations run seamlessly handling everything from lease administration and maintenance coordination to vendor communication and tenant support. Youre the go-to person for keeping files organized deadlines met and everyone informed from owners tenants and vendors alike. On the marketing side youre creating targeted social media content that aligns with business goals and helps attract new clients. Whether its updating records improving workflows or maintaining consistent communication youre the trusted collaborator keeping it all on track. And the best part You get to do it all remotely supporting a high-performing U.S.-based real estate team with precision creativity and confidence.
What Your Days Might Look Like:
Manage end-to-end lease administration including preparing reviewing and sending lease agreements addendums and extensions for signature through DocuSign; ensure accuracy of dates amounts and names
Monitor and track maintenance work orders from start to finish: assign vendors follow up on progress hold vendors accountable and provide regular status updates to tenants and owners
Serve as primary point of contact for tenants owners and vendors via email phone (Dialpad) and text; ensure timely responses and clear communication
Organize and maintain HOA documents and notices ensuring files are up to date in Dropbox and communications are forwarded promptly to tenants
Support owner and tenant relations by addressing inquiries escalating urgent issues and providing proactive follow-up until resolution
Coordinate with owners regarding lease renewals outstanding documents and property updates ensuring deadlines are met
Conduct social media and marketing support creating targeted posts aligned with business goals to attract new property management clients (not just homeowners)
Monitor industry tools and identify opportunities to improve processes including adopting new features or integrations that increase efficiency and responsiveness
Maintain accurate records across systems (Dropbox DocuSign MLS Zillow CAR forms Microsoft Suite)
Implement time-blocking methods to ensure consistent attention to core tasks such as maintenance tracking lease follow-ups and owner communications
Who We Think Will Thrive in This Role:
You have experience in real estate support lease administration or property management.
Youre confident using tools like DocuSign AppFolio Dropbox and Microsoft Suite.
You communicate clearly and professionally with tenants owners and vendors via email phone and text.
Youre self-managed tech-savvy and thrive working remotely.
Youre detail-oriented proactive and excel at juggling multiple tasks from coordinating maintenance to managing records.
You have a creative mindset and can support marketing efforts through social media content creation and process improvements.
You are willing to work in a US time zone schedule.
You can secure the required technical setup including:
At least a 720p HD webcam
A noise-canceling headset
A primary internet connection of at least 25 Mbps
A backup laptop backup internet device and backup power source
A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM
A backup computer with at least Intel Core i3 and 4 GB RAM
Why ClearDesk
Because we believe work should be meaningful even from home.
At ClearDesk youll work with clients who respect your time and value your skills. Youll join a remote-first team that genuinely supports you and youll see the impact of your work in real tangible ways that matter to the people you work with.
We dont just want you to do your job. We want you to grow with us stay with us and feel proud of the difference youre making.
Heres what you can expect from us:
We pay you fairly and on time
We provide prepaid HMO coverage for your peace of mind
We help you grow with tools training and honest feedback
We celebrate your wins
And above all we actually care
Ready to be part of something that matters
Apply now and start your journey with ClearDesk.
Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment please disregard it and report it to us immediately. For your security please ensure that all communications are conducted through emails originating from (@ or @).
Employment Type
Full Time
