Administrative Assistant to the Upper School (Part-Time)

Reports to: Director of Upper School

Part-Time Non-Exempt

Laurel School seeks talented faculty and staff who will put our students first and strive to make a difference in their lives. We seek to attract faculty and staff who thrive on being engaged participants in our community and are committed to developing young women as authentic learners and leaders. The most successful candidates are solutions-driven are willing to listen to learn embrace iteration and practice as a necessary part of the product see opportunities before problems and thrive in a fast-paced forward-thinking educational environment. Laurel lives our mission: to inspire each girl to fulfill her promise and to better the world.

Position Summary:

The Upper School Administrative Assistant is a vital role responsible for the day-to-day running of the Upper School. Maintaining a solutions-driven mindset while directly supporting the Director of Upper School and the US Leadership Team as needed. The Administrative Assistant is responsible for ensuring clear and timely communication managing attendance supporting US events scheduling appointments and general office support.

Daily Duties and Responsibilities:

• Managing student entry points
• Dealing with student requests for forms supplies bandages etc.
• Managing schedule/availability and access to DUS/DOS/DCG
• Point person for faculty inquiries and sign-in/sign-out
• Receiving visitors (parents college reps vendors etc.)
• Answering and responding to parent phone calls and inquiries
• Maintains the professional atmosphere of the Upper School Office
• Consistent presence to respond to the emergency call care system
• Exam set up (midterms finals AP PSAT/SAT)
• Manage forms lists spreadsheets and project planning platforms
• Preparing Upper School candidate interview schedules and communicating with candidates
• Send reminders to faculty about upcoming meetings and events
• Relieve the Front Desk Receptionist for breaks including 30 minute daily lunch

Overlapping responsibilities include:

• Assists the Upper School in managing budget information scanning receipts and inputting account numbers in SmartData
• Order and maintain stock of office supplies
• Maintains the professional atmosphere of the Upper School and College Office
• Creates weekly or biweekly (dependent upon school need) newsletters in consultation with US Office Directors and College Office.
• Works collegially with the receptionist and other administrative assistants ensuring a welcoming office environment and addressing the various needs of students parents and visitors assisting at the front desk when needed
• Anticipates daily weekly and long-term administrative needs of the Upper School and College Office
• Provides calendar management support to US Office Directors and College Counselors when needed
• Other duties as assigned

The ideal candidate holds a bachelors degree in business or a related field or equivalent combination of education and work experience. A minimum of three years experience of providing administrative support in a fast paced position is a must. They must possess a positive attitude excellent written and verbal skills strong organizational skills and proven success within a work setting that requires collaboration cooperation and collegiality. The school welcomes the opportunity to continue to find ways to diversify our faculty and staff.

To Apply:

Please see for further information and a job application.

Work Environment

Laurel School is a dynamic forward-thinking K-12 girls school with a co-ed early childhood division where every child is well known.

Laurel enjoys an outstanding local and national reputation and is home to the Laurel Center for Research on a highly competitive school landscape Laurel is fortunate to be a school of choice in Cleveland. Our emphasis on the whole child and our legacy of excellence in the teaching of girls set us apart. Located in Shaker Heights OH (15 minutes from downtown Cleveland) with an additional rural campus 17 minutes away the school has a suburban/rural advantage. The work environment is noted for being family-friendly and flexible. The feeling in the school is joyous collaborative and innovative. Our curricular philosophy emphasizes community-based interdisciplinary and experiential learning. Collaboration and reflective practice are key to pedagogy at Laurel. The school is fully committed to a culturally diverse faculty and student body.

Laurel School is dedicated to providing equal employment opportunities to all personnel and applicants for employment without regard to race; color; religion; sex; gender identity; national origin; handicap or disability; sexual orientation; or status as a veteran Vietnam era or special disabled veteran.