Administrative Assistant to the Senior Leadership Team
Administrative Assistant to the Senior Leadership Team
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Job Description
THE ROLE
The Administrative Assistant to the Senior Leadership Team will play a critical role in supporting the leadership instructional efforts and operational excellence of OYN. This individual will provide high-level administrative and programmatic support helping ensure the smooth execution of academic and organizational priorities.
Preference will be given to candidates who hold a teaching license or have prior experience in K12 education settings given the roles support for instructional leadership academic programming and school operations.
This is an ideal opportunity for a highly organized proactive and mission-aligned professional who thrives in a fast-paced youth-focused environment and is committed to advancing educational equity.
WHO WE ARE
The Newark Opportunity Youth Network (NOYN) is a mission-driven equity-focused nonprofit dedicated to transforming outcomes for opportunity youthyoung people ages 16 to 24 who are not in school and not working. With over 100000 opportunity youth across New Jersey and a significant concentration in Newark OYN leads bold collaborative efforts to reimagine education and workforce pathways for young people who have been historically marginalized.
LEAD Charter School a key initiative of OYN is New Jerseys first alternative public charter high school for opportunity youth ages 1621. LEAD offers competency-based academics career-connected learning and holistic wraparound support in a student-centered community-driven environment.
WHAT OUR STAFF SAY
- Being at LEAD has accelerated my career trajectory in ways that I could never imagine. I feel valued supported and empowered.
- 100% of LEAD staff feel they are trusted as professionals.
- 96% of LEAD staff feel supported in their work and professional development.
- 95% of LEAD staff feel theyre treated with respect.
- 91% of LEAD staff say supervisors encourage feedback and suggestions.
WHAT WE ARE LOOKING FOR
- Bachelors degree
- Minimum of 3 years of experience in administrative or instructional support roles preferably in education nonprofits or youth-serving organizations
- Strong organizational and time-management skills with excellent attention to detail
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office Suite Google Workspace Zoom Canva and other digital tools
- Ability to manage multiple priorities in a fast-paced dynamic environment
- Demonstrated commitment to equity education reform and youth development
Preferred:
- Active or previously held teaching license (any state); New Jersey certification preferred
- Experience working in a school setting especially in charter or alternative education models
- Familiarity with school operations curriculum development or educational compliance
- Understanding of culturally responsive education and youth empowerment models
HOW YOU WILL THRIVE
- Professional Development: Weekly half-day sessions tailored to support your professional growth.
- Career Advancement: Opportunities to develop and lead school initiatives and engage in career planning for growth and trajectory.
- Supportive Environment: Work with a dedicated talented and supportive staff and empowered school leaders.
- Impact: Contribute to a mission that transforms equity through opportunity for young people in Newark.
- Career Bonus: Yearly Resigning Bonus
BENEFITS
- Paid Time Off Summer Vacation
- Health/Vision/Dental Benefits
- Enrollment in NJ Pension
- HealthEquity (Employer-paid HRA debit card)
- 100% Employer-Paid Long-Term Disability
- 100% Employer-Paid Talkspace Access
- MetLife Legal Plan & Identity Protection
- Laptop & Supplies for all staff members
- Training & Professional Development
PERFORMANCE RESPONSIBILITIES
Executive and Academic Program Support
- Provide comprehensive administrative support to members of the senior leadership team including managing calendars scheduling appointments organizing meetings and preparing meeting materials.
- Coordinate communications on behalf of leadership with internal and external stakeholders.
- Develop and organize materials compliance documents and professional learning resources.
- Draft edit and format memos reports presentations and internal communications.
Assist in planning and executing staff meetings leadership huddles and professional development sessions including agenda creation and note-taking.
Administrative Operations
- Manage calendars book appointments and ensure timely follow-ups on key leadership priorities.
- Handle general office tasks including document filing maintaining organized records making copies and ordering supplies.
- Maintain effective internal systems for document storage access and communication.
- Assist with the coordination and logistics of school events trainings and external visits.
- Provide responsive support in day-to-day school operations as needed.
School and Program Coordination
- Monitor and track deliverables related to school improvement plans academic programming and compliance requirements.
- Support data management reporting and documentation efforts aligned with charter school expectations.
- Collaborate with staff and instructional teams to facilitate smooth implementation of curricular and operational initiatives.
Stakeholder Communication
- Support the coordination of public-facing events.
- Ensure professional timely communication with all stakeholders redirecting inquiries appropriately when needed.
TERMS OF EMPLOYMENT
Twelve-month employee.
EVALUATION
Performance will be evaluated annually in accordance with the boards policy on evaluation.
Required Experience:
Senior IC
Employment Type
Full-Time
