Administrative Assistant, Lv 2

ADMINISTRATIVE ASSISTANT LEVEL 2

TORP 3214

ABOUT US:

Laredo Technical Services Inc. provides staffing services to federal Government agencies all over the world. LTSI connects the right opportunity to the right people. With our experience in placing our Team Members throughout the United States and overseas we excel at providing experienced professional personnel for a wide range of Professional and Office Administration as well as Medical services. Our goal is to provide the highest quality of professionals in the industry.

LTSIs culture delivers a strong work ethic while going above and beyond with a sense of urgency. We are the employee-driven company. We strive for excellence every day which is what sets us apart from all the other government contractors. Our strong work ethic sense of urgency and commitment to going above and beyond for our clients is what we value most!

As a Certified Service-Disabled Veteran Owned Small Business (SDVOSB) Minority Business Enterprise (MBE) that provides a broad range of administrative project management and medical staffing support services we are also honored to be a Member of the Military Spouse Employment Partnership (MSEP) and we encourage military spouses to apply for any of our positions for which they feel they are qualified.

JOB TITLE: Administrative Assistant Level 2 (3214)

GOVERNMENT AGENCY & LOCATION:

National Institute of Health

National Institute on Aging (NIA)

Intramural Research Program (IRP)

Laboratory of Genetics and Genomics (LGG

251 Bayview Blvd. BRC Building 10th Floor

Baltimore MD 21224

POSITION INFORMATION: Full Time position will independently provide support services to satisfy the overall operational objectives of the National Institute on Aging (NIA). The primary objective is to provide services and deliverables through performance of support services.

RESPONSIBILITIES:

The Administrative Assistant 2 will have a wide range of responsibilities.

• Conduct the administrative activities and/or functions necessary for the efficient and effective operation and productivity of the laboratories.
• Establish priorities for completing his/her office dutiesto meet time constraints.
• Serve as first point of contact and support on a wide range of administrative tasks and as a resource on administrative and procedural matters relative to all lab staff.
• Apply skill in analytical and evaluative techniques to identify consider and resolve issues or problems of a procedural or factual nature impacting administrative functions.
• Arrange and manage domestic foreign sponsored and local travel forstaff including managing the labs seminars conferences and professional meetings which may involve making travel arrangements for the staff and visitors (i.e. lodging transportation and site management).
• Use a variety of communication tools (telephones voice mail and email) type memos correspondence manuscripts etc. collect and distribute internal and external mail and maintain office files equipment and supplies.
• Prepare and submit purchase requests for supplies and services.
• Assist in preparing/facilitating personnel packages including but not limited to packages for Fellows and NIA IRP Summer Program packages.
• Assist in setting-up seminars including scheduling preparing agenda reserving conference room and related duties for invited speakers/visiting professionals (including travel arrangements and honorarium fees).
• Assist in Records Management duties.
• Candidate should be knowledgeable in the operation of office equipment (computers copiers fax machines labelers etc.) to scan file and/or store both electronic and paper documents for future addition he/she should be proficient in Microsoft applications (Word Excel etc.).
• Monthly Progress Report - The report shall include descriptive information about the activities undertaken during the reporting period. Any applicable comments relative to the task order. The report shall include Name task order title period covered by report task order period of performance institute/IC task order number. A monthly report shall not be submitted when the final report is due.
• Final Report Shall prepare and submit a final report upon completion of the task order summarizing the achievements during the performance of the task order.

QUALIFICATIONS:

• A minimum of a high school diploma General Education Development (GED) is required and 2 years experience in an office setting.
• Ability to maintain confidentiality.
• Strong interpersonal relations and good communication skills both oral and written.
• Strong clerical skills including typing and filing.
• Ability to work in several complex electronic data systems in order to enter and retrieve the information/data.
• Must be capable of performing advanced computer skills with Microsoft Office Suite (Word Outlook and Excel).
• Possesses attention to detail good organizational skills the ability to manage multiple tasks and demonstrated problem solving skills.
• Demonstrate accurate recordkeeping.
• Skill in establishing and maintaining effective working relationships with administrative and program officials is required to serve asliaison for the Program.
• Ability to work in a very busy and high-pressured office and follow through to ensure completion of work.
• Ability to work independently and in a collaborative team environment consisting of a diverse population.

Preferred qualities of proposed personnel:

• Knowledge of the National Institutes of Health (NIH) procurement policies and procedures.
• Knowledge of HHS and NIH travel regulations policies and procedures.
• Knowledge of computerized systems unique to NIH including NIH Fellowship Payment System (FPS) Purchasing On-Tracking System (POTS) Manuscript and Publication System (MAPS) and NBS Concur Government Edition (CGE).

POSITION TIMING: Immediate hire upon Contract Award and completion of all background and security investigations. Candidates must be willing to sign a Letter of Intent for submission with their resume.

BENEFITS:

• Competitive salary based on experience and technical qualifications
• Health Dental and Vision insurance
• 401(k) Retirement Plan
• Vacation
• Sick Leave
• Disability & Life Insurance
• 11 Paid Federal Holidays including:

• New Years Day
• Martin Luther King Jr. Day
• Presidents Birthday
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Columbus Day
• Veterans Day
• Thanksgiving Day
• Christmas Day

Laredo Technical Services Inc. (LTSi) is an Equal Opportunity/Affirmative Action Employer. We make employment decisions based on merit and qualifications ensuring equal opportunity for all applicants and employees. We do not discriminate on the basis of race color religion sex national origin age disability or any other characteristic protected by applicable law.

LTSi is committed to ensuring an accessible online application process for all individuals including those with disabilities. We offer alternative application methods for candidates who are unable to complete the online application due to a disability or other need for accommodation. LTSi complies with the Americans with Disabilities Act (ADA) Section 503 of the Rehabilitation Act of 1973 the Vietnam-Era Veterans Readjustment Assistance Act of 1974 and other relevant state and local laws. If you need assistance with an application due to a disability please contact .