[Recruitment Day] - Executive Assistant III (Ward)
[Recruitment Day] - Executive Assistant III (Ward)
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Job Description
Amended on 18 August 2025
Application Deadline : 31 December 2025
Date of Issue : 2 January 2025
Rank
:
Executive Assistant III
Hospital / Cluster / Department
:
Various Department Hong Kong West Cluster
Pay
:
HK$17053 HK$19592 per month
Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.
Responsibilities
1. Carry out clerical duties in ward including general clerical work filing message receiving supplies and related stores keeping and inventory checking.
2. Handle patients and visitors enquiries.
3. Maintain medical records and if required trace laboratory radio-diagnostic and other investigation reports.
4. Assist in obtaining medical consultation appointments and arranging transport services for patients.
5. Perform recording and other administration procedures such as the patient admission and discharge procedures.
6. Assist in maintaining inventory of supplies furniture and equipment and to perform related stores keeping duties.
7. Assist in Staff Rostering Systems entering.
8. Assist in giving instructions to supporting staff to carry out ward duties.
9. Assist in handling feedback and complaints with relevant departments.
10. Assist in co-ordination of meetings / training programs prepare powerpoint files and draft meeting minutes.
11. Assist in preparing monthly and ad hoc returns to management and managing ward / department guidelines & protocol patient information such as pamphlets.
12. Collect data compile statistics and conduct simple analysis.
13. Support clinical research / education / teaching activities.
14. Ordering and handling patients diet and ward dispensary items.
15. Other related duties as assigned by the supervisor.
Requirements
1.
F.5/ S.5 with (a) or (b) below:
(a)
HKCEE 5 passes including English Language (Syllabus B) and Chinese Language; or equivalent;
OR
(b)
5 subjects in HKDSE attaining the level specified below:
- Level 2 in English Language and Chinese Language; and
- Level 2 in New Senior Secondary subjects / Attained in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects; or equivalent;
OR
2.
F.5/ S.5 with experience.
Remarks:
For all Applicants
1. Please refer to for Notes to Applicants.
2. Applicants if find suitable will be employed to undergo 6 months structured training. Employment may be terminated if the selected applicant fails to pass the assessment after training.
3. Executive Assistant III (Ward) with 2 years working experience in a ward environment and satisfactory performance may be progressed to Executive Assistant II (Ward) (monthly basic salary HK$19764 HK$24023) subject to passing assessment and selection.
4. For more information about this position please watch the video via the following link External Applicants
5. Retiring / retired Executive Assistant II (Ward) or Clerical Grade staff who possess 2 years working experience in a ward environment in Hospital Authority before normal retirement or completion of contract at normal retirement age if recommended for appointment will be appointed to the rank of Executive Assistant II (Ward).
27 August 2025 (WED)
(please arrive at 2:30 p.m.if you want to interview on that day)
Human ResourcesDepartment
Hong KongWestCluster
Room 202 2/F Administration Block
Queen Mary Hospital
In case of Typhoon Signal No. 8 or above / Black Rainstorm Warning is still in force on or after 12:30 p.m. on the day of interview the recruitment day will be cancelled.
If you are unable to attend the Recruitment Day please submit your application on-line on or before 31 December 2025. For enquiries please telephone.
Employment Type
Full-Time
