Research Administrative Specialist
Research Administrative Specialist
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.
Job Category:
Academic StaffEmployment Type:
Terminal (Fixed Term)Job Profile:
Research Administrative SpecJob Duties:
The Medical Education Office within the UW School of Medicine & Public Health (UW SMPH) Office of Academic Affairs is looking for a Research Administrative Specialist to support faculty and staff in building education scholarship partnerships across SMPH and the broader University community as well as making medical education research connections at the state national and international levels while engaging faculty and staff in medical education scholarship utilizing community resources. The Research Administrative Specialist is a core member of the Community of Innovative Scholarly Research in Undergraduate Medical Education (CISR-UME) and their work is expected to contribute to a positive impact on educational outcomes for UW SMPH medical students and illuminate the connection between medical education and improvements in health for the populations of Wisconsin and beyond.
CISR-UME is designed to be a catalyst to apply rigor to educational innovations assess the educational impact of new practices and initiatives answer important research questions and create transferable knowledge to inform best educational practices. CISR will be the central hub for faculty staff and students participating in undergraduate medical education scholarship. Resources and services provided by the center will complement existing resources and fill areas of need that exist at SMPH creating a vital network of colleagues interested in medical education scholarship and building partnerships across departments and institutions with links to external resources. This position will provide critical administrative support to the CISR-UME leadership team and will report directly to the CISR-UME Director. Examples of primary tasks include:
Working collaboratively with CISR-UME leadership and research teams to manage timelines compliance resources and services for projects.
Facilitating communication within teams and between the center to ensure timelines are being met and necessary resources or services are coordinated.
Overseeing scheduling and coordinating project work plans; scheduling logistics for meetings conferences and travel.
Creating systems and platforms to monitor tracking of projects.
Managing the medical education scholarship community of practice.
Acting as primary liaison to secure outsourced services and provide necessary support.
Managing the organization auditing security and confidentiality of records and files
Developing and facilitating communications of varying complexity between internal and external stakeholders
Additional Information:
- This position is full or part-time 80%-100%
- Terminal 8-month appointment
- This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding.
- This position may require some work to be performed in-person onsite at a designated campus work location. Some work may be performed remotely at an offsite non-campus work location.
Successful candidates will address the following Knowledge Skills and Abilities in their cover letter.
- Experience with human subjects research and data collection software.
- Subject matter familiarity with research terminology.
- Ability to coordinate timelines track deadlines and proactively facilitate communication.
- Ability to successfully coordinate the preparation of documents necessary to meet reporting requirements.
- Detail oriented.
Key Job Responsibilities:
- May identify funding opportunities and disseminate to principal investigators
- Serves as a liaison and expert resource for researchers regarding the interpretation of policy and procedure related to overall sponsored project management
- Assures compliance with grant contract or agreement requirements and determine whether objectives are being met
- Leads researchers in the preparation and/or maintenance documentation financial management and/or reporting requirements related to sponsored grants contracts or agreements
- Maintains and monitors grants and contract budgets
- Works collaboratively with researchers to prepare non-technical materials for proposals drafting contracts or agreements for review and/or advising award setup
Department:
School of Medicine and Public Health Medical Education Office Community of Innovative Scholarly Research
The Office of Academic Affairs (OAA) in the School of Medicine and Public Health (SMPH) supports SMPH by overseeing all aspects of various health professions education programs: from admissions programs and curricular oversight to student services and multicultural initiatives across our statewide campus. It also is responsible for successfully meeting all national accreditation requirements as well as timely compliance with all health system school campus and legislative policies and regulations. The OAA fosters a professional atmosphere to prepare health care providers and public health professionals at all stages of career development.
Mission: Together we are advancing health through remarkable service to patients and communities outstanding education and innovative research.
Vision: Healthy people. Healthy communities.
Values: Integrity and accountability compassion; and excellence.
starting salary for the position is $56112; but is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation holidays and sick leave; competitive insurances and savings accounts; retirement benefits. For more information refer to the campus benefits webpage and the SMPH Academic Staff Benefits Flyer.
Required Qualifications:
- Two or more years of administrative experience.
- Superior oral and written communication skills.
Preferred Qualifications:
- Experience with research administration.
- Experience with data collection.
- Experience with project management or coordination.
Education:
Bachelors Degree Preferred Minimum
How to Apply:
To apply for this position please click on the I am a current employee button or I am not a current employee button under Apply Now. You will be prompted to upload the following documents.
- Cover Letter
- Resume
Please note there is only one attachment field. You must upload all of your documents in the attachment field.
Applicants are to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.
University sponsorship is not available for this position including transfers of sponsorship and TN selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of position is currently scheduled to endJune 30 2026and will require eligibility to work until that you are selected for this position you must provide proof of work authorization and eligibility to work.
Contact Information:
Relay Access (WTRS): 7-1-1. See RELAYSERVICE for further information
Institutional Statement on Diversity:
Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus please visit:Diversity and Inclusion
The University of Wisconsin-Madison is an Equal OpportunityEmployer.
Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings click here.
To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies crime statistics for the previous 3 calendar years and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.
Required Experience:
Unclear Seniority
Employment Type
Full Time
