SOURCING Administrative Associate 2 (Intermediate)

Title: Administrative Associate 2
Pay Rate Range: $35.00 $42.00/hr (DOE)
Employment Type: Contract
Schedule: Full-time Monday Friday 8:00 AM 4:30 PM
Location: Stanford CA (Hybrid typically 3 days onsite 2 remote)

Tekberry is looking for an experienced Administrative Associate 2 to join our client Stanford University providing complex administrative and operational support under limited supervision. This position plays a key role in supporting faculty staff and students with scheduling financial transactions travel coordination and communication efforts.

• Manage complex calendars schedule meetings and coordinate logistics for multiple stakeholders.

• Plan and process travel arrangements and reimbursements in compliance with university and sponsor policies.

• Support and organize departmental events seminars and workshops including vendor coordination and budget tracking.

• Draft edit and prepare professional correspondence presentations and reports.

• Process and reconcile financial transactions including requisitions purchase orders and expense reports.

• Monitor inventory and office supplies process vendor quotes and assist with minor office moves.

• Serve as a resource for staff on standard policies procedures and administrative workflows.

• Maintain records databases and shared documentation accurately and confidentially.

• High School Diploma or GED required; 3 5 years of related administrative experience.

• Demonstrated success in calendar management travel processing and event support.

• Strong computer literacy in Microsoft Office Google Workspace and database tools.

• Excellent written/verbal communication interpersonal and customer service skills.

• Detail-oriented with the ability to work independently and manage competing priorities.

• Prior experience in higher-education healthcare or research administration.

• Familiarity with Oracle Financials SmartSheets and university compliance systems.

• Proven ability to coordinate multiple projects and meet deadlines with minimal supervision.

Tekberry offers a $100 referral bonus for referrals resulting in successful placements!

Tekberry Inc. is an equal opportunity employer. Qualified applicants will receive consideration without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other protected categories under applicable laws.

Tekberry Inc. is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE).

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