Administrative Assistant II / Executive Officer
Administrative Assistant II / Executive Officer
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Job Description
Administrative Assistant II / Executive Officerin the HKUMusketeers Foundation Institute of Data Science (Ref.: 532873) (to commence as soon as possible on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme totalling up to 10% of basic salary with the possibility of renewal subject to satisfactory performance)
Applicants should possess a good Bachelors degree or equivalent with relevant work experience including at least 4 years experience at a supervisory level within the context of tertiary education institutions preferably in the areas of human resources finance and research postgraduate (RPg) programme administration. They should have an excellent command of written and spoken English and Chinese (including Putonghua) good communication and problem-solving skills and an appropriate level of IT literacy. They should be attentive to details self-motivated with a strong sense of responsibility capable of working under pressure as well as a good team player who is willing to take on new challenges.
The appointee should also be strong in projects management and possess relevant experience in research project and outreach programs management such as conferences and non-degree bearing courses. Working outside regular office hours including weekends may be required for these programmes. He/she will provide a wide spectrum of administrative support to the Institute which is outlined below:
- overseeing the operation of the research projects and non-degree bearing courses;
- providing administrative support in the areas of project planning and management grants and awards applications human resources and financial matters;
- liaising with internal and external stakeholders to plan and organise research and knowledge exchange events and activities for the research projects and out-reach activities run by the Institute;
- monitoring the development of cluster projects and activities; and
- providing secretarial support to relevant committees and assisting the Assistant Director in overseeing office administration and other assigned duties.
A highly competitive salary commensurate with qualifications and experience will be offered in addition to annual leave and medical with less experience will be considered for the position of Executive Officer. Shortlisted candidates will be invited to attend a written test and an interview. Applicants who have responded to the previous advertisement (Ref.: 532090) need not re-apply.
The University only accepts online application for the above posts. Applicants should apply online and upload an up-to-date C.V. Review of applications will start as soon as possible and continue untilSeptember15 2025 or until the post is filled whichever is earlier.
The University is an equal opportunities employer and
is committed to equality ethics inclusivity diversity and transparency
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
- Administrative Skills
- Time Management
- Account and Finance Skills
- Administration & Operation
- Customer Services
- Communication
- Analysis Skills
- Relationship Management
- Administration Support
- Administrative Services
- Client Services
- Team Player Spirit
- Problem Solving Skills
- Administration And Secretarial
- Office Management
