Administrative Executive (Groups, Meetings & Events - Hilton Singapore Orchard)
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Department:
Job Summary
With thousands of hotels in over 100 countries and territories Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience we offer the millions of travellers who stay with us every year a welcome they will never addition to our flagship brand Hilton Hotels & Resorts the family of brands includes Waldorf Astoria LXR Conrad Canopy Curio Collection DoubleTree Hilton Garden Inn Hampton and many others.
If you appreciate the impact global travel can have on the world you may be just the person we are looking for to work as a Hilton Team Member. Because its with Hilton where we never forget the reason were here: to delight our guests Team Members and owners alike.
Position Statement
The Administrative Executive coordinates Letters of Agreement secretarial backup hotel inspections or any other specific projects as assigned under the general guidance and supervision of the Groups Meetings & Events Sales Manager and the Events Servicing Manager.
What will you be doing
As the Administrative Executive you will be responsible for performing the following tasks to the highest standards:
- Handle incoming telephone calls with proper qualification and assign calls to the right contact point.
- Responsible for assisting the managers in the administrative such as proposals Letters of Agreement banquet event orders group resumes thank you letters post event summaries etc.
- Handle photocopying and distribution of all correspondence such as memos banquet event orders Letters of Agreement resumes etc. to concerned departments.
- Maintain a proper filing and trace system for the department.
- Responsible for maintaining the general tidiness of the department and ensuring sufficient stock of stationery and other office supplies.
- Be aware of event details related to the accounts of designated Sales Managers.
- Assist the Sales Managers in liaising with other departments for information (e.g. liaise with Banquet operations for floor plans and equipment / liaise with the Chef for special menus etc.).
- Maintain a good understanding of clients serviced by designated Sales Managers.
- Handle all incoming telephone and email enquiries and provide initial suggestions on sales enquiries.
- Handle guests requests independently by supplying information contacting concerned departments to assist in guests requests and needs.
- Update the department meeting minutes and prepare relevant reports.
- Conduct site inspections if required.
- Assist in ad-hoc projects as assigned by the supervising Sales Managers and / or Director GM&E / Assistant Director GM&E.
- Maintain the highest standard of professionalism ethics and attitude towards clients and colleagues.
- Be aware of the hotel hygiene and food safety control standards and procedures in handling complaints on food hygiene (e.g. food poisoning).
- Always ensure that a hospitable service atmosphere is projected at all times in the hospitality business.
- Carry out any other reasonable duties and responsibilities as assigned.
What are we looking for
An Administrative Executive serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role you should maintain the attitude behaviours skills and values that follow:
- University graduate.
- Minimum 1 year of experience in a similar capacity with international chain hotels.
- Excellent command of written and spoken English and Chinese to meet business needs.
- Good communication and interpersonal skills.
- Good team player.
- Able to work under pressure and deal with stressful situations during busy periods.
- Very familiar with the local market and good at marketing trend analysis.
What will it be like to work for Hilton
Hilton is the leading global hospitality company spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century Hilton has offered business and leisure travelers the finest in accommodations service amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And our amazing Team Members are at the heart of it all!
EOE/AA/Disabled/Veterans
Key Skills
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
About Company
Experience a warm welcome at DoubleTree by Hilton Resort & Spa Marjan Island with the signature chocolate chip cookie at check-in. Located in Ras Al Khaimah, this charming resort is close to shopping and entertainment at Marjan Island and Al Hamra Mall. Guests enjoy easy access to ... View more
