Medical HR Officer Grade V

Post Title:

Medical HR Officer Grade V

Post Status:

Permanent Contract

Department

Medical HR

Location:

Beaumont Hospital Dublin 9

Reports to:

Medical HR Manager

Salary:

Appointment will be made on Grade V salary scale at a point in line with Government pay policy

51718 to 61866 LSI

Hours of work:

Full-Time 35 hours per week

Closing Date:

5 pm on 22 August 2025

Please note the hospital reserves the right to close the competition early should a substantial number of applications be received.

The Medical HR Department is divided into four different teams: NCHD Recruitment Consultant HR Clock/Rostering/Data Analysis and Post-Grad Education.

Initially this role will be assigned to the clocking and rostering team.

This role will primarily be responsible for the accurate management of data on the HR systems in order to achieve the following:

Critically analyse the key metrics which form the basis of strategic reports for the Management Executive producing accurate reports closely monitoring KPIs and identifying ways to improve the hospitals performance in terms of Absenteeism Rostered and Un-rostered Overtime EWTD Agency Costs.

Work closely with the Systems and Analytics Division to develop and enhance the existing HR Information Systems to include the upgrade of the Time and Attendance system as well as the planned implementation of the integrated HR/Payroll system in 2022.

Produce accurate pay records in line with public sector salary scales and NCHD contractual entitlements.

Produce and maintain NCHD rosters in line with hospital service requirements and EWTD compliance.

As a key member of the frontline team the post holder will demonstrate a professional and engaging style and facilitate effective communication with colleagues in the hospital.

The position requires a collaborative and supportive approach to the development of services and structures embracing continuous quality improvement and the implementation of change necessary to achieve organisational objectives.

General Operational Duties

• Process develop and maintain periodic reports of employee record data
• Work closely with the Medical HR team and Directorates across Beaumont Hospital to enhance and improve operational efficiency and effectiveness for all NCHDs and Consultants
• To support effective HR activities through further implementation and optimisation of the HRIS and associated business processes.
• Develop the Medical HR analytic function for the hospital in conjunction with the Systems and Analytical Division.
• Compile analyse and present information to the relevant stakeholders.
• Recording and maintaining absence data and monitoring sick leave in line with Sick Leave Policy for Consultant and NCHD staff.
• Support the operational implementation of new service initiatives developing operational policies and guidelines as required.
• Assist in the development of best practice recruitment processes and procedures in respect of Consultant and NCHD Staff.

Quality Improvement and Risk Management

• Ensure compliance with all relevant HSE guidelines policies procedures and relevant legislation and regulatory requirements.
• Participate in the continuous review and evaluation of policies guidelines and existing practices through regular audit programmes and review engaging with the multi-disciplinary team where required.
• Assist in promoting a culture of continuous quality improvement across the department.
• Be aware of the core objectives standards and key performance indicators for the service and contribute to the monitoring of performance against these standards.
• Participate in the requirements of the hospitals accreditation process.
• Work with members of the team in devising Standard Operating Procedures for the development of the Department.

• Preparation of audit files and verification of same.
• Develop and maintain yearly audit plans for Medical HR analytics.

1. Professional Qualifications Experience etc

(a) Eligible applicants will be those who on the closing date for the competition:
(i) Have satisfactory experience as a Clerical Officer in the HSE TUSLA other statutory
health agencies or a body which provides services on behalf of the HSE under Section
38 of the Health Act 2004.

Or

(ii) Have obtained a pass (Grade D) in at least five subjects from the approved list of subjects
in the Department of Education Leaving Certificate Examination including
Mathematics and English or Irish1. Candidates should have obtained at least Grade C
on higher level papers in three subjects in that examination.

Or

(iii) Have completed a relevant examination at a comparable standard in any equivalent
examination in another jurisdiction.

Or

(iv) Hold a comparable and relevant third level qualification of at least level 6 on the
National Qualifications Framework maintained by Qualifications and Quality Ireland
(QQI).Note1:

Candidates must achieve a pass in Ordinary or Higher level papers. A pass in a
foundation level paper is not acceptable.

Candidates must have achieved these grades on the Leaving Certificate Established
programme or the Leaving Certificate Vocational programme.

The Leaving Certification Applied Programme does not fulfil the eligibility criteria.

and

(b) Candidates must possess the requisite knowledge and ability including a high standard of
suitability for the proper discharge of the office.

2. Age

Age restriction shall only apply to a candidate where s/he is not classified as a new entrant (within
the meaning of the Public Service Superannuation (Miscellaneous Provisions) Act 2004). A
candidate who is not classified as a new entrant must be under 65 years of age on the first day of
the month in which the latest date for receiving completed application forms for the office occurs.

3. Health

Candidates for and any person holding the office must be fully competent and capable of
undertaking the duties attached to the office and be in a state of health such as would indicate a
reasonable prospect of ability to render regular and efficient service.

4. Character

Candidates for and any person holding the office must be of good character.

Desirable

Relevant 3^rd level qualification

3 years experience as a HR Generalist

Knowledge of HR Information Systems and strong IT skills

Good working knowledge of all aspects of HR best practice and employment law

Experience in the health sector

Experience with payroll and/or Workforce Management Systems (Roster Management and Scheduling

Desired Skills

Strong communication skills

Flexible and adaptable to change having a clear understanding of the need for a systematic approach to planning implementing and evaluating the impact of change.

Written / numerical / analytical skills

Accuracy / attention to detail

IT Skills - HR systems and MS Office

Problem solving / solutions focused

Planning and organising skills

Proactive / Can do attitude

Team player

Informal Enquiries ONLY to:

.

Name:

Linda Loughran / Ruth Canavan / Sarah Coomber

Title:

Medical HR Manager

Email address:

Telephone: