Special Event Coordinator
Special Event Coordinator
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Job Description
Position Title: Special Event Coordinator
Advertising: Publicly
Department: Human Resources
Division: Human Resources
Immediate Supervisor: Special Events Planner
Department Director: Chief Human Resources Officer
Employment Status: Non-Exempt
Position Type: Regular Full-Time
Mandatory Reporter: No
Background Check Required: Yes (child-sensitive) **
Opening Date: Monday August 18 2025
Closing Date: Monday August:00 p.m.
Preference shall be given in accordance with the Title 33 (Tribal Employment Rights) of the Tribal Code/DFWP.
The Poarch Creek Indians place a high value on individuals who share our commitment to community tradition and progress. As Alabamas only Federally Recognized Native American Tribe we take pride in a history that spans generations and is deeply rooted in resilience and cultural heritage. Our mission is to uplift the lives of our Tribal Members preserve our traditions and drive innovation for a thriving future. If you are passionate about serving with purpose and authenticity while fostering trust unity and growth we welcome you to join us on this meaningful journey.
Overview
In our hourly positions we look for dedicated individuals who value respect take pride in accountability and embrace a culture of collaboration and excellence. As an integral part of our team you will contribute to a positive and supportive environment where every effort is appreciated and every role is essential. Your commitment to upholding our values and maintaining a strong work ethic will help us achieve shared success.
Primary Objectives
The Employee Events Coordinator is a key line-level position responsible for playing an important role in crafting the employee experience such that the Tribe is consistently seen as the employer of choice in all operating locations. The incumbent is seen as the fun face of the Tribe through careful planning and coordinating all employee events and recognition programming. Importantly the incumbent also serves as the service champion for our stakeholders Tribal Council and Tribal Members. This position will be tasked with creating fun and excitement that supports the Tribes Purpose and Values and as such brings an observable and on-brand flair to the execution of assigned duties. This job description is not an all-inclusive list of the duties and responsibilities of this position. PCI Employees are expected to perform all duties and responsibilities necessary to meet the goals and objectives of applicable programs and departmental objectives as assigned.
This role plays a strong commitment to understanding and embracing the Poarch Creek Indians Values of Perseverance Opportunity Accountability Respect Culture and Honesty.
Essential Functions
- Coordinates all employee events including but not limited to Employee Appreciation Day Employee Christmas Party special recognition of employees and any other events sponsored by the Tribe. Heavy focus will be on delivering the employee experience at Tribal Government in a manner that befits the schedule and work demands of the various divisions.
- Coordinates communicates and creatively facilitates the Poarch Creek Annual Christmas Parade.
- Partners with various managers and leaders to solicit feedback on how to improve employee morale and services to employees Will liaise directly with line level employees to assess the current state of our employee experience and tailor programming to drive high levels of employee engagement.
- Designs creative ways to improve first impressions of our applicants and employees.
- Partners with and shares best practices with Division Directors and Departmental leaders to design and execute departmental recognition events.
- Designs and assists with the execution of campus-wide recognition and celebration events as well as offsite events.
- Designs creative ways to showcase the PCI Brand and heritage for meetings/events.
- Responsible for prospecting and selecting chefs and/or catering companies vendors planning menus booking entertainment visiting and choosing venues selecting decorations and ordering essentials needed for employee events.
- Initiates coordinates and/or participates in all efforts to publicize events edit and design promotional material.
- Accepts bids from various companies in accordance with TERO guidelines keeping records of purchases and bid/product agreements.
- Calculates and maintains event budget information to ensure that budget expenses do not exceed the budget.
- Establishes event dates themes and prepares event presentations. Coordinates these event timelines and communication plans to ensure deadlines are met and events and executed with distinction.
- Coordinates individuals (volunteers employees interns) to assist with event setup teardown and clean-up. Coordinates logistics including but not limited to parking for the events food placement areas arranging of event dcor tents tables and chairs.
- Keeps inventory of purchased materials/supplies used for setup/ decoration gifts donations or any other items purchased or given away.
- Performs other duties as assigned by the appropriate person with a focus on serving the overall needs of the HR department and meeting the needs of PCI Tribal Government employees.
- Associates Degree or bachelors degree in Event Planning or related field preferred.
- Two (2) years of experience in an office setting required.
- Two (2) years of Event Planning Experience required.
- Ability to work odd and irregular hours as needed. Position may include occasional overnight travel as well as work performed in the evenings and weekends/holidays
- Must possess a valid state drivers license and an insurable driving record according to Tribal insurance guidelines.
- Must successfully pass the required criminal and character background check.
- Ability to travel and participate in required training leadership development and other events.
- Ability to perform all duties and responsibilities of this position adequately and successfully.
- Absolute confidentiality.
- Strong working knowledge of computers with the ability to work in a Windows environment with various software programs such as Word and Excel. Must successfully pass the required pre-employment computer skills exam.
- Ability to manage time effectively and handle multiple projects at once.
- Excellent communication skills.
- Ability to understand and follow oral and written instructions.
- Well organized and creative.
- Must be able to work independently with minimum supervision.
- Must be people oriented and possess a high level of maturity.
- Ability to establish and maintain effective working relationships with employees and the general public.
- Ability to remain engaged until assignments are completed and overcome obstacles.
- Takes accountability for performance and results.
- Open and honest communicator and follows policies and procedures.
- The starting pay will depend on factors such as experience level and skillset.
- Voluntary full-time benefit offerings include the following - medical dental vision and life insurance and other volunteer insurance options. We also offer an Employee Assistance Program (EAP) paid time off paid holidays 401K with matching bonuses and COLA increase.
Every applicant must complete an application provided by Human Resources. A resume will not be accepted in the place of an application.
**Please note ALL individuals selected for employment are required to complete a background investigation. Individuals being placed in positions designed as child-sensitive or data-sensitive must successfully complete a background check prior to employment.
INDIAN PREFERENCE SPOUSAL PREFERENCE OR FIRST GENERATION:
In the event more than one applicant meets the requirements as stated in a job description preference shall be given in the following order: (1) Tribal Member (2) First Generation Descendant of a Tribal Member (3) Spouse of Tribal Member (4) Indian (5) Non-Indian
In the event that a position of employment is funded in whole or in part my any federal grant and/or contract or other public funding preference shall be given in the following order: (1) Indian (2) Non-Indian
In order to receive preference the appropriate documentation must be submitted.
Required Experience:
Junior IC
Employment Type
Full-Time
