Finance Assistant, Glasshouse Enterprises

Finance Assistant Glasshouse Enterprises

Deadline for applications:5pm 20^th August 2025
Reports to:Senior Management Accountant
Location:The Glasshouse ICM. Gateshead
Working hours: 21 hours per week
Salary:SCP 23 - 24846 per annum pro rata

About The Glasshouse International Centre for Music

Were a place where you can hear rock legends or pop icons on the same night as folk trios or opera singers. Where new musicians are nurtured and showcased on the same stages as platinum- selling performers. And where youth choirs and tambourine- shaking toddlers practice in the same spaces as our acclaimed orchestra Royal Northern Sinfonia.

Whether youre front of house waiting in the wings or keeping things running behind the scenes you will be part of a team that means 2 million people enjoy top notch gigs concerts and classes in our own venue at Gateshead Quays out in communities across the North East and through live- streamed performances and digital lessons.

About you

Are you self-motivated happy working in a team environment and flexible enough to adapt to a changing environment If this sounds like you read on to find out how you can hit the ground running.

About the role

Weve got a permanent spot in our finance team for someone whos ready to get stuck in supporting the commercial side of The Glasshouse thats all our cafs bars retail and conferencing.

Youll be the one keeping our numbers in line for The Glasshouse Enterprises posting transactions for purchase ledger sales ledger banking and cash and making sure the related balance sheets are reconciled.

Youll work closely with our Senior Management Accountant and Head of Finance making sure the team has everything it needs to keep things running smoothly.

If youre organised good with detail and happy juggling a few different things at once this could be right up your street.

It would be great if you had experience in:

• You dont need to have done this exact job before. If youve got skills you can bring to the table or you reckon youd be a great fit wed love to hear from you.

Skills and knowledge of:

• Strong IT skills in all MS Office products especially intermediate to advanced Excel knowledge and experience. A good working experience of computerised accounting systems.
• Good organisational and problem-solving skills together with the ability to operate within tight deadlines and self check own work.
• Good analytical written & oral communication skills.
• Friendly approach and the ability to work as part of a team and with staff at all levels of seniority within the organisation.
• Analytical approach accuracy and diligence.

It also helps if you have:

• Substantial experience and understanding of purchase ledger bank reconciliation processes and general accounting entries in a fast moving organisation
• Good knowledge and understanding of accounting principles best practice and VAT regulations.

Youll be responsible for:

1. Purchase Ledger
   • Input and import purchase invoices to the finance systems accurately and on time with all relevant trackers completed.
   • To complete a weekly supplier payment run.
   • Allocate direct debit payments to supplier accounts
   • Complete supplier reconciliations and aged creditor management.
   • Completing Supplier Set ups and checks

1. Cash and Banking
   • Complete all Bank entries and monthly bank reconciliations.
   • Support the Head of Finance with cashflow reporting.
   • Process and post petty cash requests including safe counts.
   • Complete the weekly cash count with F&B and post F&B sales journals

1. Sales Ledger
   • Raise and issue Sales Ledger Invoices.
   • Deferring sales income where required and reconciling deferred income.
   • Responsibility for the Debt management process and reporting

1. Any Other Duties
   • To assist the Senior Management Accountant (GE) and Head of Finance with ad-hoc projects and accounting exercises.
   • To undertake stand-in roles and cover for other colleagues from time to time as agreed with yourLine Manager.

1. Controls and Procedures
   • To ensure that controls procedures conventions of use and timescales for tasks are current and are properly documented.
   • To act at all times in accordance with the Companys published policies and procedures.
   • To ensure that the requirements of the Data Protection Legislation are complied with in carrying out the duties of the post.
   • To contribute to the Company achieving Best Value through raising standards of performance and improving efficiency.

But dont worryif youre not a perfect match for the job description and criteria wed love you to apply anyway. We are more interested in your determination positivity and willingness to get stuck in.

Our commitment to your development

At The Glasshouse were always learning. And we know that when it comes to training everyone is different. So youll work closely with your manager to identify what your training journey will look like. If you have a specific interest or you would like to develop your skills in a certain area we want to hear about it.

This may be through gaining a qualification on-the-job training or learning within your team but whatever path you take through training and support well help you develop the skills and knowledge you need to thrive in your role.

Diversity Equality and Inclusion

At The Glasshouse we encourage a working environment thats welcoming inclusive and diverse. Different backgrounds views and experiences are valued so everyone can be themselves.

Our venue and programmes are for everyone so we want to make sure this opportunity is available to everyone no matter your background or the challenges youve faced.

For example we would love to hear from you if you:

• Are D/deaf. Have a disability learning difficulty or significant long -term health condition which affects your daily life
• Describe yourself as neurodiverse (this might include dyslexia dyspraxia dyscalculia ADHD autistic spectrum and others)
• Grew up in a family receiving Universal Credit or state benefits
• Have ever lived in council or social housing or been on the housing register
• Have ever lived in sheltered accommodation or experienced homelessness
• Experienced being in care at any point in your life
• Have been a refugee or asylum seeker
• Are from the African South East and SouthEast Asian Middle East Latinx or North African diaspora or have experienced racism
• These are some common examples of challenging circumstances but there may be others. Everyone is welcome to apply.
• We do not discriminate because of race colour religion gender or gender identity sexual orientation or expression age disability or any other protected characteristic as outlined in the Equality Act 2010.

Safeguarding children young people and adults at risk

We are committed to safeguarding and promoting the welfare of children young people and adults at risk and expect all of those that work with us to share this commitment. We operate a robust safeguarding framework and continuous assessment and development to support safer working practice across out workforce. Our roles are subject to a safer recruitment process which includes relevant background checks and the disclosure of criminal records sanctions and investigations where appropriate.

Right to Work

We welcome applications from candidates already eligible to work in the UK or those that can apply for a visa granting permission to work in the UK (e.g. dependent visas ancestry etc.) that do not require sponsorship. You will be asked to share proof of this prior to receiving any offer of employment.

Our application process

Closing date for applications: 5pm 20^th August 2025

We understand that interviews can be a nerve-racking experience. We want you to feel comfortable so you can be yourself and shine so if you have any questions about the role or the application process please contact Isabella People Coordinator at