Office Administrative Assistant (Part-Time)

Balanced Body is hiring! We are seeking a proactive organized and personable Office Administrative Assistant to serve as the first point of contact for visitors and provide critical support across multiple administrative functions. This role ensures smooth daily operations of our office supports cross-functional teams and helps maintain a welcoming efficient workplace environment.

Front Office Support and Supply Management:

• Serve as the first point of contact for all visitors and vendors ensuring a professional welcoming experience and directing them appropriately.
• Manage the check-in process including maintaining the visitor sign-in sheet; Ensure visitors are connected with the appropriate staff member.
• Organize and maintain office supply inventory and supply room; order supplies.
• Refill utensils and restock supplies in both breakrooms track inventory and order replenishment.
• Keep the office seating chart and internal phone directory up to date.
• Process incoming outgoing and returned mail.
• Fulfill requests for material samples (color swatches wood and mat samples) and customer catalogs ensuring all items are mailed and delivered in a timely manner.
• Ensure the material sample area is well-organized fully stocked and clearly labeled including color swatches wood and mat samples; regularly audit inventory levels and restock or reorder as needed to support timely fulfillment.

Meeting Event & Support:

• Order food for meetings and ensure timely delivery and setup; assist with cleanup afterward.
• Manage conference room calendars and resolve scheduling conflicts.
• Partner in managing the companys on-site studio including tracking equipment scheduling usage and maintaining cleanliness and organization.

Internal Team Support:

• Assist in the coordination and scheduling of on-site Pilates classes for staff.
• Participate in Fresh Team activities (approx. 12 hours per month) supporting company culture and team engagement.
• Provide comprehensive support for travel planning and booking including researching travel options coordinating itineraries arranging accommodations and transportation.

Qualifications:

• Minimum 2 years of administrative or office coordination experience.
• Proficient with Microsoft Office Suite (Word Excel Outlook).
• Experience with scheduling and managing calendars.
• Experience with visitor management and front office operations.
• Familiarity with inventory management and office supply coordination.
• Ability to assist with travel planning and document processing.
• Strong organization attention to detail and multitasking skills.
• Effective communication and interpersonal skills.
• Ability to manage multiple responsibilities in a fast-paced environment.

Work Environment:

This position is on-site and requires physical presence at the front desk/reception area. The role involves occasional lifting of supplies walking between departments and setup/takedown for meetings.

Part Time Schedule and Salary:

Fully On-site in Sacramento

Monday Friday 10:00AM 3:00PM

25 hours per week - Part Time with the opportunity to move Full Time

$19-$22 hourly

The Company

Balanced Body is the worlds largest designer and manufacturer of Pilates equipment as well as a provider of high-quality Pilates and other mind-body instructor training and continuing education. We currently do business in over 100 countries with world-renowned customer service and a serious commitment to environmentally-friendly business practices. If you want to work with a company with a passion for changing lives in ways small and large let us hear from you.

We offer competitive compensation and excellent benefits including:

• Medical Dental and Vision
• 401(k) Employer Match
• Life and Long-Term Disability Insurance - Employer Paid!
• Paid time off and holidays

Balanced Body is an equal opportunity employer dedicated to workforce diversity.

NO AGENCY CALLS!