Title: Middle School Student Services Administrative AssistantReports to: PrincipalPosition Summary:The Middle School Student Services Administrative Assistant performs administrative assistant and clericalduties to support and facilitate the day-to-day operations and communications of middle school StudentServices Duties & Responsibilities: Student services receptionist; answers telephone and greets visitors; assists staff teamsstudents and parents as needed; Assist house administrators and guidance counselors with monitoring of students while waiting to be seen; Manage new student enrollment working with Central Office staff after enrollment is completed which includes reviewing registration documents for completion and distributing to staff; arranging orientation and registration meetings; working with guidance counselors house administrators and school nurses to ensure registration and immunization requirements; request and maintain the students records; keep keep statistics for end-of-year summaries; Organize and maintain student cumulative records; Prepares copies of records for private school applications or for students moving in and out of the school district; Assist Guidance Counselors with Child Study and 504 Accommodation forms and lists; Assist with record requests for legal inquiries; Maintain correspondence and record keeping with non-custodial parent contacts; File all state-mandated testing interim progress reports and report cards throughout the year; Manage middle school report card administration: assists teachers with entering grades; produce verification reports; edit grades print and distribute report cards and interim reports for students and files; troubleshoot scheduling/report card changes for all trimester grades and final average; Provide support for house administrators and guidance counselors including telephone callstyping scheduling and ordering supplies; Arrange and maintain schedule of appointments (students) for parent-teacher conferences and IEP/504 meetings for all teams. Communicate with teams and parents regarding issues and concerns. Coordinate conference scheduling with team chairpersons and special educators; Maintain student IPASS database including data entry and enrollment codes. Assists house administrators with editing of student schedules. Produce student rosters class lists schedules reports and labels from IPASS as needed; Assists health office with correspondence as needed; Maintain and report enrollment numbers; Assist and provide backup for front office as needed; Performs other job-related duties as assigned by the Principal or designee.
Middle School Student Services Administrative Assistant
