Invoice & Payment Submissions Officer
Invoice & Payment Submissions Officer
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Salary Not Disclosed
1 Vacancy
Job Description
Work Setup: 100% Onsite (Kalayaan Makati)
Shift: Dayshift / 8:30am- 5:30PM ( M-F) / (First Saturday of the month is working all other Saturday and Sundays are off.)
Responsibilities:
- Receive review and verify invoices and payment requests for accuracy and compliance with contractual terms and internal policies.
- Accurately input invoice data into accounting or ERP systems.
- Match invoices with purchase orders delivery receipts and other supporting documents.
- Track pending invoices and follow up on discrepancies or missing documentation with vendors or internal departments.
- Prepare and submit payment requests for approval in accordance with the payment schedule.
- Ensure timely submission of payments via checks (if applicable) bank transfers or electronic platforms.
- Maintain organized records of invoices payment confirmations and related correspondence.
- Respond to vendor inquiries regarding payment status and resolve issues as needed.
- Assist with month-end closing activities and financial audits by providing necessary documentation.
- Collaborate with procurement finance and operations teams to ensure payment cycles are smooth and efficient.
Qualifications:
- Associates or Bachelors degree in Accounting Finance or Business Administration preferred
- 1 to 3 years of experience in accounts payable or invoice processing roles.
- Proficiency with ERP software and MS Office especially Excel D365
- Strong organizational and time-management skills.
- Attention to detail and accuracy in data entry and document handling.
- Knowledge of procurement and financial regulations.
- Good communication and interpersonal skills for interacting with vendors and colleagues.
Employment Type
Full Time
