Operations Director Student Affairs

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Position Title:

Job Category:

Employment Type:

Job Profile:

Job Duties:

Position Summary:

This position serves as a senior advisor for Student Affairs the comprehensive student services organization at the University of Wisconsin-Whitewater and represents leadership as needed. Coordinates administrative operational and financial administration of relevant units on behalf of divisional or executive leadership. Provides Divisional project management and management of strategic initiatives.

Duties

Leadership:

• Provides strategic planning and leadership for budget financials five-year plans (multi-year plans) projects facilities and human resources administration for the Division of Student Affairs.

• Serves as advisor to the Vice Chancellor for Student Affairs and Division of Student Affairs providing advice and communication on personnel financial and facilities resource allocations operational issues and resource planning at the divisional level.

• Lead the Division of Student Affairs regarding the annual budget process in tandem with the Student Affairs Executive Staff Assistant.

  • Liaison with the Budget Office and departments to develop the annual division budget schedule and review processes.

  • Works with Student Affairs units and departments to recommend develop and implement budgets.

• Serves on provides leadership and/or represents Student Affairs on a variety of University or Student Affairs general personnel budget and fees-related committees task forces and work groups.

• Provides guidance and oversight of human resources matters related to budget financials and policy.

• Serve as the Divisional Advisor Designee for the Allocable & Non-Allocable student fee process.

• Work with division units to identify new revenue streams.

Financial and Operational Management:

• Provides oversight for Student Affairs budgets and financials including departmental budgets grants and foundation funds in accordance with State statutes & University policies.

• Provides financial analysis to the Vice Chancellor Cabinet unit leaders directors and others as needed.

• As permitted attend regular Administrative Affairs meetings to provide a Student Affairs perspective and share information from those meetings with Student Affairs Leadership.

• Serve as the Student Affairs Liaison to ITS

• Coordinates the preparation and development of the annual operating budget for the Student Affairs office and assists the divisions departments with their annual budgets in tandem with the Student Affairs Executive Staff Assistant.

  • Monitor Student Affairs budgets and discuss areas of concerns with appropriate leadership.

  • Works with divisional staff on budget and project planning and development.

  • Coordinates Budget Review Meetings with departments and provides guidance/training as needed.

• Leads discussions and works directly with Directors and staff to ensure sound financial operational facilities and HR processes are developed and are properly vetted prior to submission. Oversee development and implementation of financial and human resources training programs as needed.

• Provides guidance to University departments and serves as primary Student Affairs designee to the Non-Allocable student fee process and collaborates with Student Activities & Involvement to educate student organizations on the Allocable student fee process in tandem with the Student Affairs Executive Staff Assistant.

  • Coordinates the development and implementation of the annual Segregated Fee timeline process meetings training FTE count and other related tasks.

  • Provides guidance and advice to SUFAC and NALT student leaders.

  • Provides oversight to departments who request segregated fees assisting with revenue projections allocation proposals and evaluation of reserves. For departments at risk provides oversight might be needed.

• Provides insights/guidance on fee proposals that are new on campus or require approval by the Board of Regents.

• Liaison with appropriate UW - Whitewater Administrative Affairs ITS Universities of Wisconsin and Department of Administration staff related to capital planning for Student Affairs projects or other campus projects as needed. Serve as the point person for capital projects for the division. Assist departments with bonds and its financial impact to budget/fees.

Key Job Responsibilities:

• Exercises supervisory authority including hiring transferring suspending promoting managing conduct and performance discharging assigning rewarding disciplining and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees

• Coordinates daily staff activities and work for divisional or executive leadership

• Manages projects and strategic initiatives on behalf of divisional or executive leadership

• Coordinates across all functions including administrative operational financial curriculum academic and student services of administrative units on behalf of divisional or executive leadership

• Manages internal communications and oversees the development of communication strategies and applications

• Serves as an insightful senior advisor to divisional or executive leadership and represents leadership with integrity as needed in all divisional matters. Serves as a liaison to internal constituent and governance groups

Department: Student Affairs

Compensation:

Well-qualified candidates can expect a starting annual salarywithin the range of $84000 - $95000 commensurate with the candidates education related experience and qualifications.

UW System employees receive an excellent benefit package. To learn more about the UW Systems comprehensive benefit package review the UW SystemEmployee Benefits Brochure.

Required Qualifications:

• Bachelors degree in business or related field OR Bachelors degree (any discipline) with a masters degree in business higher education public administration or related field

• A minimum of five years of progressively responsible leadership and administrative experience in budget management

• Demonstrated leadership and management experience

• Supervisory experience

Preferred Qualifications:

• Exceptional written and verbal communication skills

• Excellent interpersonal skills including a commitment to collaboration and teamwork

• Proficiency in various software tools for financial management and budgeting

Knowledge Skills and Abilities:

• Ability to interact respectfully with people from diverse socioeconomic cultural and ethnic backgrounds.

• Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills.

How to Apply:

Only complete application packages will be considered.This includes online submission of the following documents:

• Cover Letter

• Resume

• Name and contact information for threeprofessionalreferences

Contact Information:

If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem please contact us at or.

For questions regarding this position please contact:

Erica Johnson

To Ensure Consideration:

Applications received bySeptember 4th 2025are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.

CAMPUS INFORMATION:

ORGANIZATION INFORMATION:

The University of Wisconsin-Whitewater is part of the 13-campus Universities of Wisconsin ().

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept response to a public records request the University will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

Per Regent Policy Document 20-19 University of Wisconsin System Criminal Background Check Policy and Universities of Wisconsin Administrative Policy 1275 Recruitment Policies UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked prior to hire whether they have been found to have engaged in are currently under investigation for or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-Whitewater Campus safety information and crime statistics/annual Security Report see Annual Security and Fire Safety Report if you would like a paper copy of the report please contact the UW-Whitewater Police at .

CONDITIONS OF APPOINTMENT:

University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this please contact Human Resources. UW-Whitewater is not an e-verify employer therefore STEM extensions are not options for work authorization.

EEO STATEMENT:

Qualified applicants will receive consideration for employment without regard to color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.