Administrative Coordinator, Student Center
Administrative Coordinator, Student Center
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Job Description
Special Instructions to Applicants: All interested applicants must attach a cover letter and a resume in the Supporting Documents section of the application in a PDF format. Please note that the applicant tracking system does not convert attachments in Word format successfully.
About Rice:
Boasting a 300-acre tree-lined campus in Houston Texas Rice University is ranked among the nations top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system which supports students intellectually emotionally and culturally through social events intramural sports student plays lectures series courses and student government. Developing close-knit diverse college communities is a strong campus tradition which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rices culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name RICE Responsibility Integrity Community and Excellence.
Position Summary:
The Student Center Administrative Coordinator will greet visitors and manage the office environment and resources while also providing administrative and operational support to the staff of the Student Center team. Primary duties include assisting with the setup for Student Center meetings and events distribution of purchasing cards financial processing and other administrative tasks. The role will aid in monitoring and reconciling the Student Center budget statements including resolving discrepancies. The Administrative Coordinator will also help with general logistics and support for the event risk management process including scheduling meetings and verifying volunteer training statuses for events.
Ideal Candidate Statement:
Ideal candidates will have excellent customer service written and oral communication interpersonal skills and the ability to work well in a collaborative environment. The ability to prioritize and balance multiple tasks along with attention to detail is also important.
Workplace Requirements:
On-campus position:This position is exclusively on-site necessitating all duties to be performed in person at Rice University 40 hours a week 8:30 a.m. 5:00 p.m. Monday through Friday (with lunch breaks).Per Rice policy 440work arrangements may be subject to change.
Hiring Range:$21.00 $22.79 hourly dependent upon qualifications and experience
*Non-Exempt (hourly) positions underFLSA are eligible for overtime.
Minimum Requirements:
- Associate degree
- In lieu of the education requirement additional related experience above and beyond what is required may be substituted on an equivalent year-for-year basis
- 3 years experience in an administrative setting
- In lieu of the experience requirement additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis
Skills:
- Excellent customer service and interpersonal skills
- Advanced computer skills and demonstrated experience with office software and email applications
- Proven success in following through and completing projects
- Excellent organizational skills and attention to detail
- Excellent verbal and written communication skills
- Ability to prioritize and balance multiple tasks
- Ability to take initiative and ownership of projects
- Ability to routinely and independently exercise sound judgment in making decisions
Preferences:
- Bachelors degree
- Proficiency in utilizing Google Suite products (i.e. Google Docs Sheets etc.)
Essential Functions:
- Serves as the first point of contact for the Student Center by greeting visitors answering phone calls and responding to emails and inquiries
- Provides administrative support to the Executive Director of the Student Center
- Supports Student Center staff with administrative functions including but not limited to scheduling assistance and data collection entry and analysis
- Acts on behalf of the Student Center to identify and resolve problems that are administrative in nature
- Provides support for Student Center staff-led meetings and events
- Composes documents for front office use to assist with frequently asked questions or needs of visitors; performs research editing and fact-checking
- Creates and makes recommendations on complex reports and spreadsheets
- Oversees and processes a variety of financial transactions; produces monitors and reconciles budget statements; researches identifies and resolves discrepancies
- May assist with special equipment requests and/or vendor selection
- Coordinates office and storage organization and/or moves
- Provides general logistics and support for the event risk management process including scheduling meetings and verifying volunteer training statuses for events
- Analyzes and reviews material and extracts pertinent information for briefing purposes
- Performs human resources transactional support by assisting with training logistics and ordering workstation supplies
- Performs other duties as assigned
Additional Functions:
- Maintains the Student Center main office which includes keeping the area tidy tracking and sorting mail and ordering and restocking supplies as needed
- Assists club student leaders through the distribution of purchasing cards and completion of required financial forms including check requests deposits and balance transfers as needed
- May supervise and train student workers including scheduling assigning and prioritizing workloads setting appropriate deadlines and reviewing work for quality and timeliness
- Helps take meeting minutes
- Occasionally attendance at after-hours departmental events on or off campus may be required
Rice University HR Benefits: Mission and Values:Mission and Values Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race color religion age sex sexual orientation gender identity national or ethnic origin genetic information disability or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process please contact Rice Universitys Disability Resource Center at or for support.
If you have any additional questions please email us at Thank you for your interest in employment with Rice University.
Required Experience:
IC
Employment Type
Full-Time
