Geology Student Administrative Assistant
Geology Student Administrative Assistant
Posted on :
15-08-2025
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1 Vacancy
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Job Description
60% Administrative Support
- Provide general office assistance to the Geology Department including photocopying scanning filing processing mail ordering supplies data entry shipping and receiving stocking materials light cleaning and taking notes during meetings as needed.
- Assist in staffing the reception desk to create a welcoming environment for visitors. Greet and direct guests faculty staff and students and provide information or guidance as needed.
10% Event Coordination
- Support the planning and execution of departmental and alumni events. Duties may include preparing and sending mailings or invitations making reservations setting up and cleaning up event spaces greeting attendees preparing name tags and arranging refreshments.
10% Errands & Outreach
- Perform on-campus errands by walking or driving departmental/KU vehicles as needed. Assist with department social media outreach by drafting and posting approved content to promote events achievements and activities.
5% Other Duties
- Complete additional tasks as assigned to support departmental operations.
Disclaimer
The University of Kansas prohibits discrimination on the basis of race color ethnicity religion sex national origin age ancestry disability status as a veteran sexual orientation marital status parental status gender identity gender expression and genetic information in the universitys programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX Room 1082 Dole Human Development Center 1000 Sunnyside Avenue Lawrence KSTTY.
Work Schedule
10-15 hours per week
Contact Information to Applicants
Manuel Carmona
- Previous computer experience including proficiency with Microsoft Excel and Word as indicated on application materials.
- Strong interpersonal and customer service skills as indicated on application materials.
- Proven ability to multi-task effectively in a busy environment as indicated on application materials.
- Self-starter with the ability to work independently without close supervision as indicated on application materials.
- Must be able to work at least 10 hours per week in intervals of two or more hours at a time.
- Ability to lift or push items weighing approximately 40 pounds.
- Valid drivers license and ability to drive departmental vehicles.
- Experience with Adobe Acrobat as indicated on application materials.
The Geology Student Administrative Assistant provides general support for departmental operations helping to maintain an efficient welcoming and organized office environment. Responsibilities may include administrative tasks customer service event assistance errands and other projects that contribute to the smooth functioning of the department.
In addition to the online application the following documents are required to beconsidered for this position:
- Resume
- Cover Letterdetailing how you meet the qualifications of the position.
- Work availability schedule
Position Requirements
During the semester term of the appointment the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).
Employment Conditions
(1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.
(2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.
Employment Type
Student
Key Skills
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