Sr. Administrative Assistant

Got a knack for keeping things organized The Pre-Health Resource Center needs a dynamic administrative pro to support our team and students. Youll manage everything from budgets and events to student workers and be the go-to person for our students as they navigate their journey to health professional graduate programs. If youre a proactive problem-solver who loves a fast-paced environment wed love to hear from you!

Provide administrative support to the Executive Director and faculty/staff team of the Pre-Health Resource Center. Monitor budget and use of endowments; manage conference and event logistics; initiate check requests Personnel Action Form (PAFs) and other confidential materials. Provide personal e-mail and telephone reception to a wide constituency. Manage day to day operation of an academic office and assist with course scheduling and processing of academic forms. Support students applying to health professional graduate programs including coordinating the composite evaluation process. Respond to issues and inquiries that do not require the Executive Directors personal attention based on established policies and procedures. Supervise student workers.

High School Diploma.
At least 3 years of full-time administrative support experience in a professional office environment.
Proficiency with Microsoft Office software (especially Excel and Word) as used for preparing forms and maintaining correspondence and special projects.
Experience managing/tracking and reconciling budgets and spend.
Experience with event planning.
Ability to manage multiple priorities in observance of deadlines.
Ability to work independently with little to no supervision.
Ability to plan and organize work and reconcile data in observance of deadlines.
Ability to maintain confidentiality.
Ability to adapt to new information and systems.
Excellent written communication skills.
Ability to work effectively as a cooperative member of a professional office.
Ability to draft documents independently and proof-read documents for errors.

While not everyone may possess all of the preferred qualifications the ideal candidate will bring many of the following:

Associates degree.
Demonstrated ability to engage effectively respectfully and professionally with constituents at all levels in an organization.
Experience working in a college or university office with a variety of constituents such as faculty members staff administration students parents advisory council members and university guests.
Experience with medical and dental school application process and tracking.
Successful experience organizing systems for office workflow.
Resourcefulness in solving work-related situations.
Successful experience organizing and maintaining detailed records and data files.
Experience making travel reservations (flights hotels car rentals); and hospitality/catering arrangements.
Experience with Cognos 25 Live Banner and JAGGAER (or similar software).
Experience with Google platforms (gmail calendar doc sheets).
Experience supervising or delegating work to others.
Familiarity with University of Dayton academic structures procedures and policies.
Knowledge of and sensitivity to Catholic and Marianist educational values.
Commitment to personal integrity and a strong work ethic that align to the Universitys Catholic/Marianist character.

To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.

Applicants must be currently authorized to work in the United States on a full-time basis. The University does not provide work visa sponsorship for this position.

Informed by its Catholic and Marianist mission the University is committed to the principles of diversity equity and inclusion. Informed by this commitment we seek to increase diversity achieve equitable outcomes and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer we will not discriminate against minorities women protected veterans individuals with disabilities or on the basis of age race color national origin religion sex sexual orientation or gender identity.