Sr. Administrative Assistant
Sr. Administrative Assistant
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$ 51450 - 80000
1 Vacancy
Job Description
At Johnson & Johnsonwe believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented treated and curedwhere treatments are smarter and less invasive andsolutions are our expertise in Innovative Medicine and MedTech we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for more at
Job Function:
Business SupportJob Sub Function:
Administration & SecretarialJob Category:
Business Enablement/SupportAll Job Posting Locations:
Raritan New Jersey United States of America Spring House Pennsylvania United States of America Titusville New Jersey United States of AmericaJob Description:
Johnson & Johnson is recruiting for a Sr. Administrative Assistant to join the Oncology Delivery Unit of Global Development team located in Raritan NJ Titusville NJ or Spring House PA.
Per our J&J Flex Policy the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week
About Innovative Medicine
Our expertise in Innovative Medicine is informed and inspired by patients whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.
Join us in developing treatments finding cures and pioneering the path from lab to life while championing patients every step of the way.
Principal Responsibilities:
- Manage a highly complex business calendar with a keen sense of prioritization and time management to ensure maximum effectiveness of time use
- Coordinate Departmental Senior Leadership meetings and related activities and other leadership activities Collect and consolidate management data/reports for the business in order to track performance against goals and corporate strategy.
- Organize confidential files manage relevant data and maintain accurate records.
- Coordinate all travel arrangements as needed and process expense reports on time.
- Plan and coordinate global department meetings celebrations and outside meetings.
- Interact with various levels of management on a day-to-day basis handling very confidential documents and materials.
- Balance the necessity of managing the calendar tightly while establishing a friendly accessibleto-all atmosphere with peers within the organization and outside of it as well.
- Exercise independent discretion and judgment to solve complex problems regarding project department or division-related work.
- Coordinates activities related to hiring and onboarding of staff
- Coordinates contracts agreements and purchase orders
- Leads or Supports Key Departmental or Organizational Business Support Projects such as a Facility Move New Onboarding Process Administrative Assistant Community of Practice etc.
Education & Requirements:
- A minimum of a High School diploma is required. An associate degree is preferred.
- A minimum of 4 years of administrative experience is required.
- Experience providing administrative support to managers with global responsibility is preferred
- Experience leading business support projects is required.
- General systems proficiency and systems learning agility is required
- Proficiency in Microsoft Office (Word Excel PowerPoint Outlook) is required.
- Experience managing multiple complex calendars via Outlook is required.
- Experience scheduling meetings and coordinating off-site meetings required.
- Experience coordinating domestic and international travel is required.
- Experience handling sensitive and confidential information and documents is required.
- Experience with Ariba Aravo or a related accounts payable system is preferred
- Experience with Concur or a related travel and expense reporting system is preferred
- Experience with SharePoint Zoom Teams Finance systems (e.g. Beacon One Supply etc.) Human Resource systems (e.g. OurSource Workday etc.) preferred.
- Flexibility to accommodate a changing work schedule and sensitivity to international time zones is required.
- Must have excellent verbal and written communication and interpersonal skills.
- Must have a strong sense of urgency while maintaining a high degree of professionalism.
- Must have strong organizational skills along with excellent judgment and reasoning abilities.
- Must be a strong team player with the ability to coordinate with other administrative staff.
- The ability to work and partner with all levels from Senior Management through the organization is required.
- The ability to multi-task and work under minimal supervision in a dynamic fast-paced environment is required.
Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity age national origin disability protected veteran status or other characteristics protected by federal state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants needs. If you are an individual with a disability and would like to request an accommodation please email the Employee Health Support Center() or contact AskGS to be directed to your accommodation resource.
The anticipated base pay range for this position is :
$51450.00 - $80000Additional Description for Pay Transparency:
This position is eligible for overtime. Subject to the terms of their respective plans employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical dental vision life insurance short- and long-term disability business accident insurance and group legal insurance. Subject to the terms of their respective plans employees are eligible to participate in the Companys consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire Employees are eligible for the following time off benefits: Vacation 120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Washington 56 hours per calendar year Holiday pay including Floating Holidays 13 days per calendar year Work Personal and Family Time - up to 40 hours per calendar year Parental Leave 480 hours within one year of the birth/adoption/foster care of a child Condolence Leave 30 days for an immediate family member: 5 days for an extended family member Caregiver Leave 10 days Volunteer Leave 4 days Military Spouse Time-Off 80 hours Additional information can be found through the link below. Experience:Senior IC
Employment Type
Full-Time
Key Skills
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