Executive Assistant - EXCO
Executive Assistant - EXCO
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
- Maintain a professional confidential efficient and integral support to the Chief Executive Officer and Exco Team.
- Keep Executive electronic diaries up to date schedule meetings and events as well as relevant appointments.
- Screening calls assist with queries and pass on queries to the relevant person where applicable.
- Preparing executive and senior management packs.
- Organizing cross functional meetings company events or conferences including room preparation and coordination of catering requirements.
- Act as the principal liaison person between the Exco and other stakeholders.
- Keep and maintain an accurate record of papers and electronic correspondence on behalf of Exco.
- Minute general meetings as required for the Executive team.
- Serve as the primary liaison between DetNet and the Travel Agent Services ensuring seamless coordination and execution of all corporate travel arrangements.
- Arrange all Excos local and international travel arrangements: flight bookings hotel accommodation car hire and itineraries.
- After-hours contact for emergency travel support for all DetNet travellers.
- Responsible and accountable for the company forex administrative process receipt and issue of forex to Exco.
- Oversee and coordinate local and foreign travel claims for Exco.
- Manage the receptionist function ensuring professional front-desk operations effective visitor management and a high standard of customer service.
- Manage administrative duties of office supplies stock control of office consumables to ensure availability cost-efficiency and optimal usage.
- Manage and co-ordinate facilities of local DetNet sites.
- Managing cost centre budgets for Service Charges and Building.
- Ensure compliance with governance and compliance policies and procedures
- Provide day-to-day ad hoc support related to business operations.
Qualifications & Experience
- Matric
- Post matric qualification preferably in Office Management or equivalent.
- Minimum of 5 years experience in an Executive assistant role.
- Advanced computer literacy and experience in MS Office
- Working knowledge of Adobe Acrobat Pro Power Bi TravelIt etc.
- Very good command of the English language (spoken and written).
- The ability to interact effectively at all levels.
- Document Control system knowledge.
- Good Administration skills.
Employment Type
Full-Time
