Graduate HR and Recruitment Assistant

HR and Recruitment Assistant

Minimum Requirements:

Academic Qualifications Required

• Human Resources Degree
• Minimum 2 years HR Generalist experience

Skills Competencies and Experience

• Interpersonal skills
• Communication and influencing skills
• Negotiation skills
• Consultation skills
• Change management skills
• Client service skills
• Project management skills

Competencies

• Strategic business perspective
• Current labour legislation knowledge
• Computer literacy

Experience

• Employee relations
• Organisational development
• Recruitment
• Training and development
• Compensation and reward

Required Computer Packages

• Microsoft Office
• VIP Payroll/Human Resources Management

Key Duties and Responsibilities Key Performance Indicators

Recruitment

• Assist in the recruitment process including job postings scheduling interviews and communicating with candidates.
• Maintain the applicant tracking system and ensure data accuracy.
• Coordinate preemployment checks such as reference and background checks.
• Screen CVs and conduct the first interview for open vacancies.
• Perform reference checks for all employees.
• Ensure proper administration of all CVs and communications with candidates.
• Act as a recruitment representative for the Company (P.E).
• Assist with creating relevant job specifications for vacancies within the firm.
• Post adverts on relevant platforms and liaise with recruiters on firm vacancies.

Graduate Recruitment

• Show initiative and creativity in graduate recruitment ideas.
• Arrange and coordinate career days and fairs with relevant universities and local schools alongside the Company(SA) recruitment committee.
• Coordinate and review potential graduate CVs.
• Coordinate graduate induction job shadowing and vacation work throughout the year.
• Ensure an adequate pipeline of trainees for future contracts.
• Manage the graduate recruitment program including obtaining marks from students conducting interviews and coordinating the program.
• Organize graduate recruitment events.

Onboarding and Offboarding

• Organize and prepare new employee onboarding materials and schedules.
• Assist with new employee orientation and ensure completion of required paperwork.
• Support the offboarding process including collecting equipment completing paperwork and conducting exit interviews.
• Manage induction paperwork and payments for vacation students.

Employee Records and Data Management

• Maintain accurate and uptodate employee records including personnel files and digital records.
• Generate HRrelated reports and documentation as needed.
• Ensure confidentiality and data security.

HR Communications

• Prepare and distribute HRrelated communications such as announcements policies and procedures.
• Assist in organizing HRrelated events meetings and training sessions.
• Create content for employee communications and coordinate employee meetings.

Benefits Administration

• Assist in benefits enrollment changes and inquiries.
• Coordinate benefitsrelated paperwork and assist employees with benefit questions.

Leave and Attendance

• Track employee attendance and leave balances.
• Process leave requests and ensure accurate records.
• Handle employee leave queries and reconcile leave balances and overtime accrued.

General Administrative Tasks

• Provide administrative support to the HR department including managing phone calls emails and appointment scheduling.
• Order and maintain HR supplies and materials.
• Perform general administrative duties such as typing forms creating organizational charts seating plans and induction files.

Culture

• Assist and coordinate internal team functions and company events (e.g. teambuilding employee days yearend functions).

Compliance Assistance

• Assist in ensuring the firm complies with HRrelated laws and regulations.
• Keep HR policies and procedures up to date.
• Ensure compliance with the firms System of Quality Management (SOQM) policies and procedures.
• Ensure adherence to the firms Employee Code of Conduct including SAICA IRBA and IESBA Codes of Conduct.