Marketing Production Coordinator (Highly Administrative Role - Retail & Hospitality Sector)
Marketing Production Coordinator (Highly Administrative Role - Retail & Hospitality Sector)
Posted on :
04-07-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
04-07-2025
Job Description
Are you an administrative powerhouse with a passion for organisation and precision Were looking for a Marketing Production Coordinator to join a fast-moving team in the retail and hospitality industry.
Important to note: This role is extremely admin heavy. If youre someone who thrives on systems checklists spreadsheets and coordination across multiple departmentsthis could be your ideal next move.
Important to note: This role is extremely admin heavy. If youre someone who thrives on systems checklists spreadsheets and coordination across multiple departmentsthis could be your ideal next move.
This role is the glue that holds the marketing and operations teams together. Youll be expected to manage track file update coordinate request distribute communicate and follow upon a daily basis
Campaign & Project Coordination (Admin-Focused):
Build and maintain detailed CPA (Critical Path Analysis) plans for each seasonal campaign
Coordinate every step of the campaign execution process across various departments and teams
Draft update and manage all templates and documents linked to marketing rollouts
Request and manage multiple quotes per project and track spend down to the last cent
Work with multiple vendors ensuring clear documentation and approval processes are followed
Ensure print deadlines are logged monitored and metno exceptions
Maintain detailed asset and print lists for every store and every campaign
Collate check and process information from stores to ensure accuracy of material orders
Store Openings & Refurbishments (Precision Required)
Manage and monitor printing timelines and logistics for new and revamped store launches
Compile all required marketing assets liaising closely with the visual merchandising team
Keep store checklists and inventory databases updated at all times
Coordinate packaging and distribution to ensure store readiness on launch day
Assist with estimating and tracking all printing and hardware costs per store
Ad Hoc Requests & Stock Management (High Admin Volume)
Process last-minute printing or hardware requests from storesaccurately and on time
Keep print and hardware asset lists updated constantly to reflect ad hoc changes
Manage branded stock levels including issuing invoicing and replenishment
Coordinate dispatch and delivery of marketing stock across the store network
Finance & Admin (Core Function of the Role)
Handle full administrative support for finance workflows within the marketing team
Request supplier quotes manage internal quote approvals and generate purchase orders (POs)
Capture spend against project budgets and ensure alignment with internal GL codes
Monitor vendor registration and payment processes to ensure no delays
Education & Experience
Matric (Grade 12) required
Diploma in Marketing Project Management or Administration preferred
Strong admin background is essential
Minimum 12 years in a marketing coordination or admin-heavy support role
Your Admin Superpowers
Advanced Microsoft Excel Word and PowerPoint skills
Excellent document and database management
Strong written communication for professional correspondence
Deadline-driven with the ability to juggle multiple administrative tasks
Exceptional attention to detailyoull be proofing everything twice
Budget tracking and procurement support experience is highly beneficial
Soft Skills to Succeed
Process-driven and system-oriented
Comfortable with repetitive admin tasks and high-volume coordination
Clear communicator with a service mindset
Unshakable under pressure with strong prioritisation skills
Positive accountable and proactive in flagging challenges
Why This Role Matters
This position is central to making sure every campaign store opening and promotional rollout happens flawlesslynot through creativity but through bulletproof admin sharp coordination and relentless follow-through.
If youre someone who loves admin finds peace in spreadsheets thrives in a well-organised folder system and takes pride in tracking every last detailthen we want to meet you.
REF: CTD000124.
Let us assist you with your Digital careers.
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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