Administrative Assistant

Executive Assistant with German Global Banking & Markets

Our client is a leading global financial institution providing investment banking asset management and corporate finance services to clients worldwide. As part of the continued growth of the Warsaw office we are currently seeking an experienced Executive Assistant to support senior leaders within the Global Banking & Markets division.

Key Responsibilities:

Complex calendar and diary management for 56 Managing Directors

Scheduling meetings and conference calls across multiple time zones

Managing high volumes of email traffic and relaying information promptly and accurately

Booking meeting rooms and coordinating video conferences across locations

Arranging international travel including flights accommodation ground transport and visa applications

Preparing and processing expenses and invoices

Providing general administrative support and handling ad hoc tasks

Supporting the wider team with daily operational needs and queries

Providing coverage for colleagues during absences or holidays

Managing administrative tasks such as attendance tracking and internal updates

Requirements:

At least 2 years of experience as an Assistant or Executive Assistant

Previous experience in financial services or a professional services environment is a plus

Strong proficiency in Microsoft 365 particularly Outlook

Ability to manage multiple priorities in a time-sensitive environment

Strong attention to detail and a structured proactive approach to tasks

Professional communication skills both verbal and written across all levels

Comfortable working with senior stakeholders and cross-functional teams

Discretion and professionalism in handling confidential information

Flexible team-oriented and capable of working independently

What We Offer:

An opportunity to work for a prestigious client in the financial sector

Comprehensive onboarding

International fast-paced environment

Close cooperation with experienced Team Supervisors and a supportive assistant team across the EMEA region

If you are organized proactive and thrive in a dynamic environment we encourage you to apply and join this exciting opportunity.