Administrative Assistant
Administrative Assistant
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Job Description
Executive Assistant with German Global Banking & Markets
Our client is a leading global financial institution providing investment banking asset management and corporate finance services to clients worldwide. As part of the continued growth of the Warsaw office we are currently seeking an experienced Executive Assistant to support senior leaders within the Global Banking & Markets division.
Key Responsibilities:
Complex calendar and diary management for 56 Managing Directors
Scheduling meetings and conference calls across multiple time zones
Managing high volumes of email traffic and relaying information promptly and accurately
Booking meeting rooms and coordinating video conferences across locations
Arranging international travel including flights accommodation ground transport and visa applications
Preparing and processing expenses and invoices
Providing general administrative support and handling ad hoc tasks
Supporting the wider team with daily operational needs and queries
Providing coverage for colleagues during absences or holidays
Managing administrative tasks such as attendance tracking and internal updates
Requirements:
At least 2 years of experience as an Assistant or Executive Assistant
Previous experience in financial services or a professional services environment is a plus
Strong proficiency in Microsoft 365 particularly Outlook
Ability to manage multiple priorities in a time-sensitive environment
Strong attention to detail and a structured proactive approach to tasks
Professional communication skills both verbal and written across all levels
Comfortable working with senior stakeholders and cross-functional teams
Discretion and professionalism in handling confidential information
Flexible team-oriented and capable of working independently
What We Offer:
An opportunity to work for a prestigious client in the financial sector
Comprehensive onboarding
International fast-paced environment
Close cooperation with experienced Team Supervisors and a supportive assistant team across the EMEA region
If you are organized proactive and thrive in a dynamic environment we encourage you to apply and join this exciting opportunity.
Employment Type
Full Time
