Personal & Administrative Assistant
Personal & Administrative Assistant
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Job Description
Lead Behind the Scenes Master Every Detail Drive Every Move
Our client Vostin Pty Ltd is a high-performing consulting and supply chain firm specializing in the global bauxite and alumina sector. With a laser focus on strategic operations and flawless execution they support top-tier executive leadership through expert coordination discretion and efficiency. Joining their team means stepping into a role where every detail matters from international logistics to personal errands. Experience a career defined by trust global reach and meaningful impact without ever leaving home. This is your chance to lead behind the scenes with purpose and power.
Job Description
As a Personal & Administrative Assistant you ll manage schedules emails errands travel and high-stakes decisions for an executive leader. Your detail-oriented support will ensure efficiency confidentiality and reliability on a global scale.
Shift: Mon Fri 09:00 AM 06:00 PM
Work setup: Permanent WFH
- Manage and synchronize the Director s work and personal calendars schedules and appointments
- Organize and oversee international and domestic travel accommodation and logistics
- Handle confidential private errands purchases and admin for the Director
- Respond to and draft professional emails letters and phone communications on behalf of the Director
- Ensure task prioritization and time management to keep all commitments efficient and on track
- Liaise with banks legal tax and government bodies on behalf of the Director
- Manage purchases and services for the Director s personal life and business operations
- Stay on-call after hours (until midnight) to resolve time-sensitive issues
- Proactively anticipate needs and get the job done no matter what
Requirements
The Qualifications We Seek
Experience Required:
- At least 3 years in executive or personal assistant roles
- Strong working knowledge of MS Office Adobe Acrobat Pro email etiquette and calendar management
- Great phone skills
- Experience in admin finance scheduling purchasing and travel organization
- Bonus if familiar with mining import/export trusts or company registries
Qualities You Must Bring:
- Absolute loyalty discretion and trustworthiness
- Flawless attention to detail and task execution
- Relentless can-do attitude No is not in your vocabulary
- Fast-thinking with outside-the-box problem solving
- Clear confident and professional communication skills
- Patience adaptability and confidence in making decisions on Director s behalf
Benefits
Exciting Perks Await!
- Standard Government benefits
- 20 days annual leave
- Career growth opportunities
- Work from Home setup
- Unlimited upskilling through Emapta Academy courses (Want to know more Visit to Emapta!
Take part on a journey of professional fulfillment with Emapta where career aspirations meet the vibrant spirit of Vietnam. Join a community that embraces the essence of togetherness fostering excellence through shared camaraderie. At Emapta we celebrate your unique contributions with compensation packages that mirror your skills and dedication. Our diverse portfolio of international clients spanning various industries attests to our proven track record of success providing a secure and stable foundation for your professional the heart of Vietnam Emapta brings forth a vision that transcends borders. With over 900 global partners favoring the creation of remote jobs within our country we are committed to helping you and countless others realize your full potential and aspirations without the necessity to venture overseas. Your dreams are our mission and together well create a legacy of success right here in Vietnam. #EmaptaEra
The Qualifications We Seek Experience Required: At least 3 years in executive or personal assistant roles Strong working knowledge of MS Office, Adobe Acrobat Pro, email etiquette, and calendar management Great phone skills Experience in admin, finance, scheduling, purchasing, and travel organization Bonus if familiar with mining, import/export, trusts, or company registries Qualities You Must Bring: Absolute loyalty, discretion, and trustworthiness Flawless attention to detail and task execution Relentless can-do attitude No is not in your vocabulary Fast-thinking with outside-the-box problem solving Clear, confident, and professional communication skills Patience, adaptability, and confidence in making decisions on Director s behalf
Employment Type
Full Time
Company Industry
Advertising Services / Business Consulting and Services / Air /
