accounts payable / vendor onboarding
accounts payable / vendor onboarding
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Salary Not Disclosed
1 Vacancy
Job Description
The Accounts Payable & Vendor Onboarding Specialist is responsible for managing the end-to-end accounts payable process vendor onboarding and related financial activities in alignment with internal controls and compliance standards. This position plays a key role in supporting accurate financial reporting maintaining vendor relationships and ensuring efficient invoice and payment workflows. The role requires strong financial accounting knowledge ERP systems experience and fluency in both French and English within a corporate environment.
Key Responsibilities
Accounts Payable
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Process vendor invoices perform PO/non-PO matching and ensure timely payments.
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Investigate and resolve invoice discrepancies rejections and payment issues.
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Reconcile vendor accounts and support month-end closing activities.
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Maintain AP aging reports and liaise with vendors and internal departments for issue resolution.
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Ensure compliance with financial policies tax requirements and internal controls.
Vendor Onboarding & Management
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Collect validate and process vendor documentation (e.g. W-9/W-8 banking info tax certificates).
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Create and maintain accurate vendor records in ERP/procurement systems.
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Conduct due diligence and compliance checks (e.g. blacklist screening duplication).
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Collaborate with Procurement and Legal teams to ensure contract and payment terms are accurately reflected.
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Assist in evaluating vendor performance and support regular vendor reviews.
Minimum Qualifications & Experience
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Education:
Bachelors degree in Accounting Finance Business Administration or related field. -
Experience:
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2 3 years of professional experience in a corporate or shared services environment.
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Hands-on experience in financial accounting accounts payable and account reconciliation.
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Exposure to vendor onboarding compliance and master data management.
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ERP Systems:
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Experience working with ERP platforms (e.g. SAP Oracle NetSuite).
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Comfortable navigating vendor master payables and general ledger modules.
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Language Requirements:
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Fluent in both spoken and written French and English (required).
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Preferred Skills & Competencies
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Strong working knowledge of P2P processes and basic contract terms (e.g. payment terms SLAs).
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Good business and commercial acumen - understands the financial impact of vendor relationships and invoice issues.
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Proficiency in Microsoft Excel (e.g. Pivot Tables VLOOKUP formulas).
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Strong analytical problem-solving and communication skills.
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Attention to detail accuracy and the ability to work in a fast-paced multicultural environment.
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Familiarity with procurement tools or supplier onboarding platforms (e.g. Coupa Ariba) is a plus.
Employment Type
Full-time
