Commercial Lease Administrator
Commercial Lease Administrator
Posted on :
07-08-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
07-08-2025
Job Description
COMPANY SUMMARY
Empire State Realty Trust Inc. (NYSE: ESRT) is a NYC-focused REIT that owns and operates a portfolio of well-leased top of tier modernized amenitized and well-located office retail and multifamily assets. ESRTs flagship Empire State Building the Worlds Most Famous Building features its iconic Observatory. The Company is a recognized leader in energy efficiency and indoor environmental quality. As of June30 2025 ESRTs portfolio is comprised of approximately 7.8 million rentable square feet of office space 0.8 million rentable square feet of retail space and 743 residential units. More information about Empire State Realty Trust can be found at and by following ESRT on Facebook Instagram TikTok X and LinkedIn.
POSITION SUMMARY
The Lease Administrator reports to the Manager Lease Lease Administrator will assist in the organization management and proper distribution and filing of lease agreements and all supplemental lease documentation for the REIT properties including the well-known Empire State Building. The Lease Administrator enters key lease terms into Yardi and monitors and assists the Accounting Leasing and Operations Departments with respect to crucial dates and the obligations of landlord and tenant respectively.
RESPONSIBILITIES
- Review lease packages to ensure: (i) all documents required to be executed have been fully executed and appropriately dated; and (ii) package contains all relevant ancillary lease documents such as security (letter of credit or cash) guarantee and make sure same complies with lease provisions
- Appropriately record and file lease packages and distribute to appropriate internal parties
- Abstract lease documents including retail office and broadcasting and determine key dates rents escalations options security guarantees and other key clauses
- Input tenant lease contact and billing information into Yardi property management database from lease documents
- Enter new tenant data into Yardi and changes to existing tenant information pursuant to lease amendments modifications renewal agreements etc.
- Ensure appropriate security deposit is received (both the initial deposit as well as increases in the security deposit in accordance with the current lease) and monitor if any burn-down obligation
- Report tenant options and landlord obligations with respect to any options and track expiration of landlord and tenant options and any conditions upon which options exist
- Monitor penalty dates with respect to substantial completion and lease commencement dates; keep applicable departments/personnel apprised of notification requirements to ensure all aware of landlords responsibilities with respect to substantial completion
- Track status of substantial completion and correspond with relevant parties
- Monitor expiry date of letters of credit and communicate with bank/tenant to ensure renewal status
- Coordinating with other departments such as legal property management and accounting to ensure compliance with lease terms to resolve any issues
WHAT SUCCESS LOOKS LIKE
- Accurately and effectively maintaining and managing lease agreements ensuring compliance and accurately tracking and reporting imperative lease information.
- Strong record-keeping timely processing of paperwork and providing excellent customer service to both internal and external parties.
- You collaborate well with others are self-driven and able to juggle multiple tasks at the same time.
REQUIRED SKILLS / ABILITIES
- Familiarity with Yardi
- Strong attention to detail and accuracy
- Strong written and verbal communication skills
- Ability to interpret lease terms
- Highly organized
- Team player
EDUCATION & EXPERIENCE
- Bachelors degree or equivalent experience
- 2 years in commercial leasing preferably office
PHYSICAL REQUIREMENTS
- Prolonged periods of sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds at times
WHAT YOU CAN EXPECT
- At ESRT like our tenants our employees come from everywhere. We foster a collaborative work environment that captures top talent and cultivates the best ideas. As a Great Place to Work Certified employer we are committed to maintaining our positive work culture where employees are engaged and can grow and addition ESRT employees embody our Company Culture & Success Factors -
- Adaptable you are a self-starter whos able to quickly digest and execute new processes to work both collaboratively and independently
- Dynamic you are solutions-oriented aim to improve processes and implement efficiency and offer insightful feedback to improve ESRT
- Dependable you take a strong sense of ownership and accountability over your work
- Passionate you keep up with industry trends and are excited about the potential to propel the industry forward with a roll-up-your-sleeves attitude
- Curious you consistently look for new ways to work smarter not just harder
- Ethical you treat others with respect act with integrity in how you perform your work and embrace our collaborative culture
- Positive you possess a service-oriented attitude with excellent follow through
BENEFITS
- Competitive base salary and bonus
- Health/Dental/Vision insurance
- Company sponsored Life AD&D STD (with Salary Continuation) and LTD Insurance
- Voluntary Enhanced LTD Program
- Voluntary Hospital Accident and Cancer Programs
- 401(k) with 100% match up to 5%
- Paid parental leave
- Pre-tax transit accounts
- Employee Assistance Program for emotional financial and legal support
WELL-BEING
- Generous paid time off
- Flex remote work time
- Flex Summer Fridays
- Employee engagement programs
- Volunteer time off
- Continuing education
- Complimentary Empire State Building Observatory access
- Complimentary gym membership and other wellness benefits
- Employee Discount Programs
$80000 - $90000 a year
Salary is based on several factors including but not limited to education work experience job location size of property where applicable and/or addition to your base salary ESRT provides discretionary annual bonuses.
ESRT is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees because they drive curiosity innovation and the success of our business. We do not discriminate based on race religion color creed national origin sex sexual orientation gender identity or expression reproductive choices age marital status veteran status disability status pregnancy parental status caregiver status genetic information political affiliation or any other status protected by the laws or regulations in the locations where we operate. This policy applies to all aspects of employment including hiring promotion demotion compensation training working conditions transfer job assignments benefits layoff and termination. Reasonable accommodations that do not create an undue hardship for the Company are available for applicants and employees with disabilities or sincerely held religious beliefs.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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