Payroll Specialist
Payroll Specialist
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Job Description
Build the Future with Us EquipmentShare is Hiring a Payroll Specialist
At EquipmentShare were not just filling a role were assembling the best team on the planet to build something thats never been built before. Were on a mission to transform an industry thats been stuck in the past by empowering contractors and communities through innovative technology real-time support and a team that truly cares.
Were hiring a Payroll Specialist for our Corporate HQ in Columbia MO and were looking for someone whos ready to grow with us bring energy and drive to their work and help us build the future of construction. The Payroll Specialist will support compliance record-keeping employee support system management reporting analysis collaboration and tax and benefits administration.
Primary Responsibilities
Payroll Processing:
- Process weekly and bi-weekly payroll for all employees ensuring accuracy in calculations of wages overtime deductions and benefits.
- Verify timekeeping records and resolve any discrepancies.
- Review union contracts and update systems to meet requirements.
- Prepare and initiate direct deposits.
Compliance and Record-keeping:
- Ensure compliance with federal state and local payroll regulations including tax laws wage and hour laws and other relevant regulations.
- Maintain accurate and up-to-date payroll records including employee data earnings deductions and tax information.
- Prepare and file necessary reports and forms such as W-2s 1099s payroll tax returns Certified Payroll Reports for government contracts and census bureau & labor statistic reports.
Employee Support:
- Respond to payroll-related inquiries from employees providing explanations of payroll policies and resolving any issues.
- Assist employees with understanding their pay stubs and tax withholdings.
System Management:
- Utilize Workday payroll software and internal time-keeping system to process payroll and maintain records.
- Update and maintain payroll system data including employee information pay rates and benefits.
Reporting and Analysis:
- Generate payroll reports for management finance and HR departments as needed.
- Analyze payroll data and trends to identify discrepancies or areas for improvement.
Collaboration:
- Work closely with HR to ensure accurate employee records including new hires terminations and changes in employment status.
- Coordinate with the Accounting & Business Analysis departments to ensure accurate financial reporting and reconciliation of payroll accounts.
Why EquipmentShare
Because we do things differently and we think youll feel it from day one. Were a people-first company powered by cutting-edge technology. That means our proprietary T3 platform doesnt just run our business it also makes your job easier safer and more connected. Whether youre behind the wheel under the hood leading a branch or closing deals tech supports you and you drive us forward.
Were a team of problem-solvers go-getters and builders. And were looking for teammates who take pride in doing meaningful work and want to be part of building something special.
Perks & Benefits
- Competitive compensation
- Full medical dental and vision coverage for full-time employees
- Generous PTO paid holidays
- 401(k) company match
- Gym membership stipend wellness programs (earn PTO and prizes!)
- Company events food truck nights and monthly team dinners
- 16 hours of paid volunteer time per year give back to the community you call home
- Career advancement leadership training and professional development opportunities
About You
You want to be part of a team thats not just changing an industry for the sake of change were transforming it to make it safer more secure and more productive. You bring grit heart and humility to your work and youre excited about the opportunity to grow within a fast-paced mission-driven environment.
Were looking for people who:
- See challenges as opportunities
- Embrace change and continuous improvement
- Bring energy effort and optimism every day
Skills & Qualifications
- Strong knowledge of payroll regulations and best practices.
- Proficiency in payroll software and Microsoft Office Suite (Excel Word).
- Excellent attention to detail and accuracy.
- Strong organizational and time management skills.
- Effective communication and interpersonal skills.
Education and Experience
- Associates or Bachelors degree in Accounting Finance Business Administration or a related field preferred.
- At least 2-4 years of experience in payroll processing or a related role. Experience with Workday payroll software is highly desirable.
Physical Requirements
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 10 pounds at a time.
A Workplace For All
At EquipmentShare we believe the best solutions come from a team that reflects the world around us. Our initiative A Workplace For All is rooted in the belief that we must work together to solve some of the toughest problems in construction. That means attracting developing and retaining great people from all walks of life.
We value different backgrounds talents and perspectives. We want you to feel like you belong here because you do.
EquipmentShare is an EOE M/F/D/V.
Required Experience:
Unclear Seniority
Employment Type
Full Time
